42-40 Bell Boulevard
About the TAA:
Founded in 1972, the TAA is dedicated to making life better for all individuals affected by Tourette and Tic Disorders. The premier nationwide organization serving this community, the Association works to raise awareness, advance research and provide on-going support. The TAA directs a network of 32 Chapters and 80+ support groups across the country. The TAA also recognizes 9 Centers of Excellence, across 16 institutions nationwide.
The Program Associate will report to the Vice President for Research and Medical Programs and will oversee existing, developing and future programs within the Research and Medical Programs Department. The Program Associate will also provide administrative assistance to the Department. Specifically, the Program Associate will be responsible for the following activities:
TAA Research Grants Program
- Work with communications department to promote research funding announcements
- Develop and implement processes for receiving applications and managing the review process, working directly with the VP for Research and Medical Programs and the TAA Scientific Advisory Board (SAB) and Medical Advisory Board (MAB)
- Oversee post-award processes, including ensuring TAA requirements are met, finalizing grant contracts, and ensuring progress report and final report requirements are met
- Interface with the finance department to issue grant payments, track expenditures, and produce payment reports as requested
- Manage a database of funded grants, ensuring accuracy and reporting capabilities
- Work with the VP for Research and Medical Programs to develop methods for tracking progress and impact of funded programs
TAA Centers of Excellence (CofE) program
- Manage the annual application and review process for new Centers and progress review for existing Centers
- Organize regular conference calls and webinars for active TAA Centers of Excellence
- Keep up to date records on all Centers including contact information and Center specialties.
- Track metrics from our Centers in a common database for easy reporting
TAA MAB and SAB
- Keep up to date records on all MAB and SAB members, including specialties, dates of membership, and contact information
- Ensure policies and procedures for MAB and SAB are kept up to date
- Plan and manage the logistics for the annual MAB/SAB/CofE meeting, as well as other in-person and teleconference meetings.
Facilitate logistics for the Tourette Syndrome Behavioral Therapy Institute (TS-BTI) program which trains care providers in behavior therapy
- Secure partners and venues. Implement program logistics under the guidance of instructors.
- Travel and serve as on-site host for the program. Manage follow-up communications with attendees
Mange the Medical and Allied Professionals (MAP) lists which connects patients with medical providers.
- Solicit care providers and screen applicants
- Liaise with our web developer to maintain provider lists, ensuring accuracy and up-to-date information
- Provide general clerical and other office services as needed to the Research and Medical Programs Department
- Oversee interns and/or volunteers where applicable
- Participate in general Association events and activities
- Other duties as assigned
· Bachelor Degree and 2+ years of related experience
· Demonstrated project management and organizational skills a must
· Must be adept with Microsoft office suite
· Experience implementing or managing databases is a plus
· Excellent administrative writing skills
· Proactive, adaptable team player able to work in a fast-paced environment
· Excellent time management skills
· Flexibility to travel and work outside of normal hours is needed
Full benefits offered, including health, vision, and dental insurance, and 403b retirement account
Minimum Education Required