Civil Practice Grants & Contracts Assistant Coordinator

Job Type

Full Time



Start Date


Application Deadline



Headquarters: 199 Water Street
New York
United States


The Legal Aid Society's Civil Practice has an opening for an Assistant Coordinator in the Grants & Contracts department. The Assistant Coordinator will report to the Deputy Directors of Grants & Contracts Management. Under their supervision, the Assistant Coordinator will handle day-to-day tracking and analysis of data, statistical reporting, audit/site visit preparation, check requests, program evaluation, and other select data management. The Assistant Coordinator will also work on data collection practices with the Civil Practice Administrator, supervising attorneys, office managers, and support staff in the Practice's neighborhood offices and citywide units to analyze current practices and establish new protocols and best practices. This position is ideal for someone interested in non-profit administration and management who would like to be exposed to grants management, program evaluation, and administration functions.


* Synthesize and analyze program performance data into meaningful, concise statistical reports for government and private funders

* Ensure that information needed for grant reports is timely collected and accurately reflected in the case management system

* Prepare and analyze grant performance vs. actual performance charts for Civil Practice and Grants & Contracts program leaders

* Assist Grants & Contracts team and Supervising Attorneys in all aspects of audit/site visit preparation

* Coordinate check request submissions for reimbursement of partner agencies on select grants



* Other duties as assigned


Manhattan - Legal Aid Society Headquarters


* Bachelor's degree

* Highly self-motivated and able to work independently

* Demonstrated ability to accurately and quickly gather data, compile information, keep accurate records, prepare statistical reports, and prepare narrative reports

* Excellent computer skills; proficiency in Microsoft Office, especially Excel; and the ability to work with databases

* Excellent quantitative abilities

* Ability to manage relationships and effectively communicate with staff, and ability to work closely with others

* Excellent verbal communication skills

* Excellent judgment, including ability to handle sensitive or confidential information

* Ability to meet and manage multiple deadlines to grantors and funders

* Excellent organizational skills and attention to detail

Only PDF documents will be accepted. If your document is not a PDF your application will not be processed.

Applications submitted without all the required materials will not be processed. Applications will be considered on a rolling basis so applicants are encouraged to apply early.

The Legal Aid Society is an Equal Opportunity Employer -- Women, People of Color, Gays and Lesbians, Transgender People, Veterans, and people with disabilities are encouraged to apply.

If you have any questions about this posting email

Professional Level

None specified

Minimum Education Required

No requirement