Director of Finance and Administrative Services


Job Type

Full Time

Salary

Minimum: $60,000.00
Maximum: $70,000.00
Details: DOE

Published:

03/27/2018

Address

2730 Bryant Street, 2nd Floor
San Francisco
CA
94110
United States

Description

POSITION DESCRIPTION

Employer: San Francisco Education Fund

Job Title: Director of Finance and Administrative Services

Type: Full-time, exempt

Location: San Francisco, CA


ORGANIZATION OVERVIEW

Join a passionate team dedicated to improving San Francisco public schools. The Director of Finance and Administrative Services (DFAS) position offers an opportunity to further our impact in schools and contribute as a key member of the SF Education Fund’s team.

The San Francisco Education Fund envisions a world where our public schools are as renowned as our city. San Franciscans, known for their ingenuity, innovation, and passion, partner with the Education Fund to help all of our students succeed. We know that the chances of success in life are greatly enhanced by either a college or vocational certificate. Conversely, research indicates that in San Francisco, adults without a college degree are four times more likely to make too little money to support a family.


In response to this reality, the Education Fund’s mission is to harnesses the power of the community to equip every public school student with the skills to succeed in college, careers, and civic responsibility. We analyze data to steer resources where they are needed most, engage volunteers in classrooms, and provide grants to educators, to build a bright future for our city and its young people. We focus the community resources – money and volunteer time – most intensively around two critical academic milestones on the path to college:

▪ Students reading proficiently by the third grade

▪ Students successfully completing algebra by the eighth grade


Additional information can be found at www.sfedfund.org.


POSITION OVERVIEW

Under the direction of the CEO, the Director of Finance and Administrative Services has direct oversight of a budget of $2.5 million, which incorporates grants and contracts, accounts payable billing, business expenses and reconciliation reports, preparation of reports for Finance Committee meetings, finance record keeping, and financial management systems for the San Francisco Education Fund. The DFAS will serve as the key conduit to accounting consultants and will supervise the Office Assistant. The DFAS will have a system in place to keep track of all financial records to support the annual audit, will maintain records and department binders, and will provide archive reports of all expenditures. He/she will provide support to all directors and other staff in regard to day-to-day financials and record-keeping systems.


This position has a significant impact on operational effectiveness, in direct support of the SF Education Fund accomplishing its goals and objectives in service to the community. With the responsibilities as outlined, the finance/administrative operations will be efficient and accurate. The Education Fund will pass all internal and external audits with no corrections. The staff will have a demonstrated and knowledgeable administrative resource to ensure finance/administrative operations are sound.


RESPONSIBILITIES

Finance Support

 Supervise financial records, including vendor/AP information, grants and contracts, and billing processes and protocols.

 Process and oversee city, state, and federal contract billing and receivables.

 Serve as staff contact for all fiscal audits, in collaboration with contractors.

 Supervise preparation and deposit of daily cash receipts, prepare weekly cash reports, and provide statistical summaries of Education Fund operations as needed.

 Collaborate with the CEO on:

o Mid-year budget refresh and forecast, and year-end financials

o Discussion of financial reports

o Preparation of annual organization budget presentation and mid-year budget presentation

o Preparation and updating of monthly forecast and variance report to the Finance Committee.

o Assurance of accurate billing and record-keeping and reporting of funds raised.

o Preparation for staff, volunteer, and board meetings.

 Develop and administer department budget within guidelines provided, and take appropriate action to correct variances.

 Work with consultant on internal and external audits and grant budget revisions.


Management Support

 Collaborate with staff to ensure accuracy and completion of business expenses and tracking systems.

 Work in conjunction with management to train and guide staff in creating and maintaining their annual budgets.

 Provide leadership to staff in relation to the financial systems of the SF Education Fund.

 Act as resource to all employees and community members with regard to issues related to accounting and financial management systems, etc.


HR Support

 Work as the key liaison to TriNet on HR-related issues.

 Act as the branch HR Coordinator, with new hires, onboarding, fingerprints and training,

 Support and manage work in relation to HR and payroll, and tracking of all financial records.

Participate as a team member of the San Francisco Education Fund

 Uphold San Francisco Education Fund policies for safety, supervision, mandated reporting, and risk management.

 Demonstrate competencies, and willingness to develop, in areas of mission advancement, collaboration, operational effectiveness, and personal growth.


Other Duties as Assigned

Non-essential job duties and/or non-related tasks may be assigned from time to time. The Education Fund is a small non-profit agency that requires flexibility from its staff.


QUALIFICATIONS

Required Qualifications: This position requires a Bachelor’s degree in Accounting/Finance and/or 7-10 years of strong experience in accounting practices. Candidates must have a strong accounting background and a solid knowledge of computer systems. They must have experience working with grants and contracts management and billing systems. They will possess training and reliable expertise in business office procedures, database systems management, personnel systems (including payroll, insurance, legal requirements), and bookkeeping and account procedures. The candidate must be committed to improving public education through community involvement; accuracy and a strong understanding of mathematical concepts is required; ability to manage multiple deadlines with a spirit of flexibility; ability to synthesize complex information; service-oriented mentality with client-first approach; comfort interfacing with a wide variety of personalities; excellent interpersonal communication; impeccable attention to detail; strong document management, quality control, and organizational skills; adaptability and comfort working in fast-paced, ambiguous environments; ability to work well within a team and individually; action-oriented problem-solving abilities; knowledge of Microsoft Office Suite. Must pass criminal background check. CPR/First Aid a plus.


Desired Qualifications: Interest in and commitment to public education and/or volunteer service; prior work in education, foundations, or nonprofits; experience with Salesforce or general experience with databases preferred; experience with donor management systems.

Benefits

The Education Fund provides a competitive salary and benefits package, including generous vacation, medical, dental, vision, short-term and long-term disability, a 401(k) retirement plan, and other fringe benefits.

Level of Language Proficiency

English

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

http://sfedfund.org

AA/EOE. The San Francisco Education Fund is committed to building a culturally diverse staff and strongly encourages women, people of color, individuals with disabilities, and veterans to apply.


No phone calls, please. Email cover letter and resume to Gina Fromer at gfromer@sfedfund.org with “Director of Finance and Administrative Services” in the subject line. Resumes submitted without a cover letter will not be reviewed. This position will remain open until filled; complete applications will be reviewed as they are received.


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