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Program Administrative Assistant

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Published 2 days ago

Who We Are:

The Jeanne Geiger Crisis Center is a nonprofit organization that provides comprehensive services to meet the complex needs of adult and child survivors of domestic violence. We have offices in Newburyport, Amesbury, and Lawrence, Massachusetts.

The Jeanne Geiger Crisis Center is committed to social and racial justice and to creating a diverse, inclusive, and equitable society. We are an equal opportunity employer and are dedicated to fostering an environment where people from all backgrounds thrive –in particular, people with marginalized identities. While we have a lot of learning still to do, we are working hard to incorporate equity and inclusion into all aspects of our work.

We understand that an intention to be anti-racist and equity-centered does not have a finish line. We are growing, changing, and doing our best to listen and learn. Through this process, we plan to extend our learning organization-wide, revisit and revise our mission and values statements, build more transparency, and make ongoing improvements to organizational culture and operations. We invite you to join us: on this journey to center racial and gender equity and inclusion, and in our mission to empower individuals and engage communities to end domestic violence.

Primary

Responsibilities: The Program Administrative Assistant provides administrative support to staff across two offices, handles a wide range of office managerial duties and interacts with community members, including survivors of domestic violence.   The position requires an energetic professional who is comfortable wearing multiple hats, is well organized, creative, and flexible. 

Major Duties:  

Program Assistant:

  • Data entry and management for survivor services database and (limited) financial data entry.
  • Assist with monthly, quarterly, annual, and as needed reporting for a variety of grant and agency needs.
  • Create, edit, and brand written materials including documents, PowerPoint presentations and spreadsheets for internal and external use.
  • Assist in the submission of grant reports.

Office Manager:

  • Answer phones.
  • Greet community members, survivors of domestic violence and vendors with warmth and professionalism.  
  • Provide limited tech support to staff and act as liaison to technology vendor for complex issues.
  • Oversee office supply inventory and deliveries.
  • Act as a liaison to various vendors who support office functioning, including coordinating work and maintenance of office equipment. 
  • Develop and maintain documentation of office procedures and systems.
  • Oversee delivery and installation of office furniture and equipment as needed.  
  • Assist with preparing the office for various trainings and events.

Other:

  • Actively participate on the Administrative Team to meet the organizations needs and goals. 

Knowledge/Skills/Experience

Required:

  • Positive attitude when interacting with staff and clients in a fast-paced environment, sometimes under pressure.
  • Ability to be flexible, proactive, resourceful, and efficient.
  • Must have good troubleshooting and problem-solving skills.
  • Familiar with Office technology equipment (copier, scanner, fax, and limited computer assistance)
  • Exceptional organizational skills that will ensure dependability, follow-through, and accurate completion of tasks.
  • Strong written and verbal communication skills, with excellent attention to detail.
  • Proficient in Microsoft Office (Outlook, Word, Excel, Teams and PowerPoint) and Adobe Acrobat. 
  • Non-profit experience preferred.
  • A commitment to ending violence and promoting social change is a must.

Education Required: B.A. or equivalent work experience.

As an equal opportunity employer, we are committed to workforce diversity and hiring people with diverse backgrounds and life experiences. Survivors, people who are bilingual/bicultural, people of color, people with disabilities, and LGBQ/T are strongly encouraged to apply. 

Who We Are:

The Jeanne Geiger Crisis Center is a nonprofit organization that provides comprehensive services to meet the complex needs of adult and child survivors of domestic violence. We have offices in Newburyport, Amesbury, and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    December 15, 2021
  • Application Deadline
    December 15, 2021
  • Education
    High School Diploma Required

Salary

USD 43,500 - USD 46,000

Benefits

Vacation/sick/personal time

Health/dental

403(b) retirement plan

Flexible spending account

2 floating holidays

Vacation/sick/personal time

Health/dental

403(b) retirement plan

Flexible spending account

2 floating holidays

Level of Language Proficiency

English required, spanish a plus

English required, spanish a plus

Location

On-site
5 Market Square, Amesbury, MA 01913, USA

Apply to This Job

Instructions:

Please send a cover letter and resume to Liz at careers@jeannegeiger.org


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