Job Type

Full Time

Salary

Details: Starting salary mid 80s to low 90s (commensurate with experience).

Published

07/26/2018

Start Date

08/27/2018

Application Deadline

08/10/2018

Address

40 Rector Street
16th Floor
New York
New York
10006
United States

Description

Company

 

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that provides medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.


 

Department

 

The Finance Department support MSF in carrying out its mission in an effective, efficient, ethical and accountable manner to its donors and the public at large by managing MSFUSA's budgetary, financial and accounting practice. The Finance team consist of 4 units - Revenue, Accounts Payable, Grants, and Payroll.

 

Project

 

  • Responsible for all non-donation related activities in the Finance Department.
  • Provides leadership and coordination of MSF-USA’s expense accounting, general ledger, accounts payable and payroll functions. Ensures accounting procedures conform to US Generally Accepted Accounting Principles (“US GAAP”).
  • Ensures that all MSF USA cash disbursements are properly accounted and recorded according to US GAAP and that account coding is appropriate and consistent.
  • Directs the preparation of schedules, and prepares other schedules, for annual external audit. Is responsible for the production of US GAAP Annual Financial Statements and the International Combined Accounts reporting. Analyses and controls entries for year-end closing.
  • Ensures monthly reconciliations processes, quarterly reviews and accurate accounting of all expenses.
  • Ensures that all Accounts Payables processes are properly documented.
  • Coordinates and reviews the production of all statutory filings (IRS 990, CHR500, Form 5500, etc.)
  •  

Tasks

 

I.             Essential Functions and Responsibilities

General Ledger Management (50%)

Ensures compliance with local, state and federal regulators.

Recommends and implements, in discussion with the Revenue Manager and the Director of Finance, changes to the general ledger, financial statements, and internal control processes including segregation of duty.

Quarterly, performs a detail review of all non-donation related accounts, reconciles all balance sheet related entries and takes action to resolve discrepancy. Reviews and ensures that all corrective journal entries are prepared, entered and recorded as necessary.

Ensures, either through direct activity or oversight of staff:

·        That all relevant documents such as invoices, cash disbursements, journal entries are entered into accounting system;

·        That all incoming invoices are appropriately supported by existing contracts / purchase orders / vendor agreements, and are approved and coded properly;

·        That checks are generated, proper signatures obtained, and disbursement logs prepared.

·        Adherence to MSF USA’s various financial policies and code of conduct.

·        That all non-donation related filings are filed accurately, completely and timely.

 

Ensures timely and accurate processing of specialized AP activities including but not limited to telecommunications, travel, benefits, and credit card accounts.

 

Oversees the Associate Finance Manager’s management of the inter-sectional billing and payments and the adequate tariffs’ definition in relation with International Staff re-billing. Ensures timely reconciliation of inter-sectional accounts. 

 

Supervises production of cash position reports to monitor cash position and identify problems.

 

Oversees the payroll process, including but not limited to timely payment of payroll, updating of payroll changes, recording of payroll related activities in the general ledger system, reconciliation of accounts. Serves as a back up to the Payroll Manager and ensures that when such action is required that internal control process is not put in jeopardy.

 

Delegates authority, consults with and guides staff to achieve goals. Provides ongoing feedback in a context of mutual respect. Holds regular unit meetings to coordinate activities.

 

Participates in the preparation and reforecast of the annual budget.

 

Management & Administration (25%)

Participates in planning and implementation of Finance Department systems, strategies, policies, and procedures.

Makes recommendations to improve financial and accounting operations.

Prepares finance related guidelines and desk aids for use by office staff.

Updates finance office procedures as required.

Evaluates and recommends improvements in interdepartmental workflows.

Ensures effective internal controls paying a special attention to segregation of duty, coordinating with the Revenue Manager as needed.

Conducts orientations of new staff to help them learn finance department procedures.

May be assigned to cross-departmental working groups as lead non-donation finance representative to review business processes and recommended changes to processes or vendor practices.

Maintain awareness of all laws and regulations applicable to MSF USA on non-donation related activities. Ensures adherence to such laws and regulations.

Develop and maintain an effective, cohesive professional partnership with the Revenue Manager.

Other special projects as assigned by the Director of Finance.


Budget and Reporting (20%)

Working with the Director of Finance, responsible for managing the organization’s budgeting system, policies and processes and working with key budget owners to create and monitor budgets.


Consolidation of International MSF Accounts (5%)

Manages the finance team in the extraction and restatement of US financial data to meet international accounting standards.

Manages, in close coordination with the Revenue Manager, the generation of reports for use by International Office for the annual International Combined Accounts financial statement. 

Contributes to the ongoing international dialogue on the best methods to report on combined International financial information that accurately captures the financial data of multiple International offices with distinct accounting practices and GL codes. 


      II. Supervisory Responsibilities

Supervises the work of the Accounts Payable Department (staff of three) who carry out varied finance, accounting, and administrative duties. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include planning, assigning, directing work, reviewing direct and indirect reports’ work product for accuracy and completeness, ensuring adherence to organization’s policies and procedure, and appraising performance.


Supervise the Payroll Manager and acts as a backup payroll processor.


III. Fiscal Responsibility

Contributes substantially to accuracy and completeness of all non-donation related reporting activities.

Has access to all financial data of MSF USA through use of accounting software and on-line banking, as well as confidential HR information (e.g. payroll).

 

    V. Extent of Public Contact


Works with staff of all US departments on a regular basis. Works with finance staff at partner sections and the International Office on a regular basis. Works with auditors and other consultants (e.g. pension record keeper). Works with banks and other financial services vendors.

 

VI.           Physical Demands

 

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

If required to travel to the field (usually in the developing world - currently an infrequent occurrence), the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

VII. Working Conditions, Travel and Environment


The duties of the job require regular attendance 5 days/week for a minimum of 35 hours. Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.

  • Coordinates travel for members of the corporation team
  • Etc.

 

 Qualifications

 

Required:

·        Minimum seven years’ experience in a senior-level finance or accounting position, including Budgeting, Reporting and Payroll

·        Familiarity with not-for-profit accounting and reporting.

·        Experience supervising staff

·        Ability to communicate with non-finance professionals about financial and accounting matters

·        Organized, detail-oriented, and proficient in problem solving.

·        Strong written communication skills including ability to prepare internal memos to staff and document departmental policies and procedures.

·        Ability to handle a large volume of work under pressure and with deadlines

·        Excellent time management and organizational skills

·        Keen attention to detail with ability to track multiple projects at one time

·        Excellent judgment and diplomacy

·        High level of proficiency with Microsoft products (i.e., Excel, Word, PowerPoint).

Preferred:

·        Prior experience with Abila MIP general ledger software

·        Prior experience with ADP payroll software

 

Type

HQ

 

Pay Class

 

Full Time Exempt

 

 

Contract Type

 

Open ended Contract

 

Additional Information

 

Starting salary mid 80s to low 90s (commensurate with experience).

 

 Desired Hiring Date

 

27, August 2018

 

Working Time %

 

100,00 


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org ,

 

ATTN: Finance Managerposition.

 

Submissions without cover letter will not be reviewed. No phone calls please.

 

Application Deadline: August 10, 2018

 

 


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