PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.
The Malaria and NTDs program is a leader in the effort to end malaria illnesses and deaths, refines and develops tools and approaches, invests in national programs, and builds data to empower national governments to pursue malaria elimination.
The MNTD program is seeking an experienced Administrative Assistant to support the MNTD Director’s calendar management and travel, support operations in close collaboration with the Finance and Operations team, and day to day management requests for the MNTD Director and MNTD Director of Finance, Management, and Operations.
Specific Responsibilities include:
Administrative and Calendaring support (50%):
- Overall management responsibility for the MNTD Director’s calendar
- Serve as the primary administrative contact for the MNTD Director, handling confidential and sensitive information appropriately
- Plan and manage domestic and international travel for the MNTD Director. Complete required documentation prior to travel and submission of travel expenses following trip completion
- Provide support to the MNTD Director in in setting agendas, taking notes and following up on meetings as well as identifying and solving problems Schedule, organize, set-up attend, and support regular and ad hoc meetings
- Assist with information gathering, preparation and review of basic communications materials to ensure quality, including internal/external correspondence and PowerPoint Presentations
- Provide other administrative support to the MNTD Leadership team as needed
- Engage as a partner to other Program Assistants and Senior Program Assistant in assuring efficient coordination of leadership schedules, meetings, etc. Serve as back-up to other PAs or SPAs as needed
Operations support (50%):
- Plan travel for staff as needed—sourcing hotels and conference venues, serving as liaison with the PATH Travel Team and travel agency, managing passport and visa processing, processing pre and post travel paperwork— ensuring adherence to travel policies
- Prepare purchasing requests for supplies or professional services
- Assist financial administrators with check requests, wire transfer requests, consultant and sub-award requisitions, budget reports, and tracking of sub-awardee payments, contracts and amendments
- Generate reports from financial reporting systems and other organizational databases and tracking systems, and provide routine updates to various teams as needed
- Maintain electronic files and file share structure for the project administration team
- Associate’s degree or Bachelor’s degree and a minimum of 2 years of experience in an administrative setting or a combination of education and experience
- Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines
- Excellent attention to detail and results focus while able to adapt to changing priorities
- Strong interpersonal and organizational skills
- Ability to organize and implement events for large groups and international guests
- Excellent and demonstrable organization, communication, and writing skills
- Strong research, proofreading, and editing skills
- Ability to manage time efficiently and work independently
- Flexibility to manage changing priorities
- Cover letter required
- Must have legal authorization to work in the U.S.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.
PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.