Program and Events Coordinator

Job Type

Full Time


Minimum: $46,000
Maximum: $58,000
Details: Salary commensurate with experience.



Start Date


Application Deadline



74 Joy Street
United States



Beacon Hill Village, a non-profit member-driven organization providing programs, services, and community engagement to help older adults lead active and healthy lives as they age independently in their own homes, is seeking a motivated and enthusiastic Program and Events Coordinator. This individual will assume the lead role in fulfilling the Village’s goals and objectives of providing a robust and compelling menu of cultural, educational, social and wellness programs, activities and events that nourish the mind, body and soul of its older-adult members and that will attract new members. Programs are an essential component of Beacon Hill Village’s offerings and a key reason why many of its members join the Village. Full-time, 40 hours per week, variable hours, including some evenings and weekends.

REPORTS TO: Executive Director


Member Programs (75%). The Program and Events Coordinator is responsible for planning, communicating and executing Village programs, activities and events. This position works collaboratively with Beacon Hill Village committees comprised of BHV members on program and communication planning.

The Program and Events Coordinator researches new ideas for member programs, activities and events; plans the logistics, scheduling and budget for each program; prepares a descriptive monthly calendar of events and works closely with a graphic designer to produce a professional publication for members and that is used as a marketing piece. The Program and Communications Coordinator accompanies members, or arranges for a volunteer host, on most programs, including trips to museums and gardens, walks, concerts, lunches, a speakers’ series, tours of public and private buildings and organizations, ferry excursions, and much more. Trips range in length from one or two hours to all day. Other Village events for which this position is responsible for planning and executing include community outreach and fundraising events.

Additionally, the Program and Events Coordinator prepares analyses and reports for the Board of Directors and committees that serve to gauge the effectiveness of Village programs in meeting the organization’s goals. 

Communications (25%). This position is also responsible for writing and editing Village publications, including a quarterly newsletter, announcements and news articles for media outlets, and other communications as needed.



  • Bachelor degree required.
  • 5-7 years prior program and event planning, communications or relevant experience.
  • Preferred experience: working with older adults; working in a nonprofit organization; program/activity development and event management; writing in a professional environment; working collaboratively with a variety of stakeholders and constituents.

Knowledge and Skills

  • Critical and creative thinking and problem solving with the ability to take an idea and turn it into reality.
  • Natural curiosity and keen interest in researching and discovering interesting programs and activities that will engage older adults of different physical abilities and interests.
  • Excellent writing, proofreading and editing skills.
  • Highly organized, detail oriented, efficient, flexible and able to work in a busy open office environment.
  • Demonstrated efficacy in managing projects, multi-tasking, and meeting deadlines.
  • Ability to work independently but also collaborate with staff and member committees.
  • Ability to create a warm and welcoming environment for members at programs and events and be cognizant of individual member needs.
  • Strong verbal communication and engagement skills, and the ability to develop and sustain positive interpersonal relationships with internal and external constituencies, both one-on-one and in group settings.
  • Ability to prepare and manage budgets.
  • Proficiency with MS Office (Word, Excel, and Power Point); competency using the Internet for research and data management systems.

COMPENSATION: Commensurate with experience; range $46,000-$58,000. Benefits include two weeks paid vacation, sick leave and holidays, and a financial contribution to health insurance.


Established in 2002 by neighborhood residents, Beacon Hill Village is a non-profit membership organization that creates opportunities for older adults to choose how aging is lived and change how aging is valued. Serving hundreds of Boston residents age 50+, BHV supports its members in living active, independent and healthy lives and successfully navigating the transitions of growing older. We provide programs to educate and entertain; health and wellness activities to increase physical activity and improve overall health; linkages to home- and community-based services, transportation and grocery shopping to facilitate convenience and independence; social events and shared interest groups to build community and prevent isolation; and opportunities for volunteerism and community engagement to create a sense of purpose. All programs and services are in direct response to the expressed needs and desires of our members. As the first Village in the nation more than 16 years ago, Beacon Hill Village pioneered a social innovation, developed by older adults for older adults, that promotes aging in community. Today, there are more than 350 open and developing villages across the country and around the world, all supported by the Village to Village Network, which Beacon Hill Village helped to establish and is a member of today. 


Benefits include two weeks paid vacation, sick leave and holidays, and a financial contribution to health insurance.

Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply, email your resume and cover letter with salary requirements to and include "PROGRAM AND EVENT COORDINATOR POSTING" in the subject line. Or mail to Beacon Hill Village, attn: Executive Director, 74 Joy Street, Boston, MA 02114. 

Applications will be reviewed on a rolling basis.