External Evaluation of a DFID funded project, Kenya and Tanzania

Job Type

Part Time



Application Deadline:





PURPOSE: To carry out an end-term evaluation of a two-year project; intended to address the poverty experienced by children and young people who feel they have no alternative but to run away from their families and communities and live a life of risk and vulnerability on the streets of Mwanza, Tanzania, and Kitale, Kenya.


Railway Children is a UK based international charity working with locally-based partner organisations worldwide with children alone and at risk. In Africa we presently work with four organisations across Kenya and Tanzania focusing on early intervention and family reintegration to bring positive sustainable change in the lives of children living alone on the streets.

In 2016, a grant from DFID's UK aid Match, was awarded with the intention of transforming lives of children and youth on the streets of Kitale in Kenya and Mwanza, Tanzania.

This project aims to create change in the realities of life for at least children and youth living on the streets of Mwanza, Tanzania, and Kitale, Kenya so that they can access education, reconnect with families and lift themselves from the streets and out of abject poverty. The project also intends to develop community and government support structures in these cities so that change is realised for future generations of children that come to the streets. Children are contacted on the streets or at the street smart kiosk and those who are willing are referred to shelter as a safe place to stay as the project team works to rehabilitate and reintegrate them with their families. Family workers then support in tracing their homes, and work closely with parents/guardians in preparation for the child to be reintegrated. Once the child is reintegrated the staff then make follow-up visits to support in settling the child. Vulnerable families are identified, trained and supported with business grants & develop income generating activities such as Bio-Intensive Agriculture (BIA) to increase their income level & provide for their children’s basic and educational needs.

The project also works to improve the livelihoods of youth on the streets through the youth association model, a participatory approach to transform youth gangs into self-sustainable and productive associations. The process includes training on leadership, peer-to-peer education, training of trainers, vocational and business training, capacity building and group dynamics. These enable the transition from life on the streets to secure accommodation, through employment or setting-up income generating activities.

Advocacy and sensitisation work with local administrators and the surrounding slum communities is conducted on child protection campaigns and challenges attitudes towards children and youth living and working on the streets, creating a support network for families where children are reintegrated or at risk of dropping to the streets.

Project Outcomes:

Outcome 1: Children living on the streets will be reintegrated with their families and communities and will be able to access school.

Outcome 2: Youth will be supported to earn a living to be able to live sustainably and independently within society

Key objectives of the evaluation

The evaluation has two explicit objectives that are explained below:

1 - To independently verify (and supplement where necessary), Railway Children's record of achievement as reported through its Annual Reports and defined in the project logframe;

2 - To assess the extent to which the project was good value for money.

Evaluation questions

To ensure comparability across the final evaluation reports, the evaluator(s) should respond to the questions below. Please note that the attention given to each evaluation question may vary depending on the objectives of certain projects and the availability of data, so the independent evaluator(s) should use his/her discretion in the level of effort used to respond to these questions.

The evaluator is encouraged to structure their research questions according to the OECD-DAC criteria of relevance, effectiveness, efficiency, sustainability and impact.

1) Generic Evaluation Questions Relevance

• How well the project met its objectives; to what extent was the project suited to the priorities and needs of beneficiaries?

• To what extent did the project mainstream gender equality in the design and delivery of activities (and other relevant excluded groups)?

• How well did the project respond to the needs of target beneficiaries, including how these needs evolved over time?


• To what extent are the results that are reported a fair and accurate record of achievement?

• To what extent has the project delivered results that are value for money?

To include but not limited to:

• How well the project applied value for money principles of effectiveness, economy, efficiency in relation to delivery of its outcome;

• What has happened because of UK Aid match fund that wouldn’t have otherwise happened; and

• To what extent has the project used learning to improve delivery?

• What are the key drivers and barriers affecting the delivery of results for the project?


• To what extent did the grantee deliver results on time and on budget against agreed plans?

• To what extent did the project understand cost drivers and manage these in relation to performance requirements?


• To what extent has the project leveraged additional resources (financial and in-kind) from other sources?

• What effect has this had on the scale, delivery or sustainability of activities?

• To what extent is there evidence that the benefits delivered by the project will be sustained after the project ends?


To what extent and how has the project built the capacity of civil society?

• To what extent and how has the project affected people in ways that were not originally intended?

• What real difference has the project made to the target groups?

• Which intended outcomes and which unintended outcomes have occurred as a result of the project?

2) Railway Children's additional questions

• To what extend the project implemented benefit to beneficiaries in the two different countries?

• Was the support aligned to regionally different needs? What decisions were taken or not in this regard?

• CSO capacity building: To what extent did Railway Children succeed in building the institutional and programmatic capacity of the implementing organisations? What were the conditions in each partner and/or our support that led to success or acted as a barrier?

• To what extent did emotional and relational support provided by staff have a positive impact on families and children?

• How well have we balanced the pressure to deliver on project plans against the individual needs of beneficiaries - and what have we learnt from this?

• Youth: To what extent has the economic empowerment been successful (grants / placements) in realising youth working in their selected field? What are the main changes that the youth have experienced as a result of our intervention?

• Economic empowerment across the programme: Analysis of failure and success rates across the programme: What were the factors or conditions caused these differences?

• Government and stakeholder collaboration (output 4) - What have been the barriers of the partnership in building sustainable government collaboration and referral pathways with other organisations?


The consultant will be responsible for designing the methodology, with input from implementing partners and Railway Children. To fulfil the objectives of this exercise both quantitative and qualitative assessment methods should be employed. We require a participatory methodology whereby the work engages all key stakeholders including beneficiaries; children, youth, parents/guardians, community members, partner staff and Railway Children staff. Selected consultants will be expected to provide an overview of the proposed methodology as part of the tendering process including evaluation tools to be used, progress reports and debriefing meetings and a detailed work plan should be established before the work begins.

Evaluation Outputs

A report should be produced that documents findings of the evaluation in relation to the key questions outlined and be consistent with the reporting guidelines below. The draft report will be shared with Railway Children and respective partner organisations for their comments prior to finalising the report.


The report will be prepared within 20 working days following the end of the evaluation and is not expected to be more than 40 pages, excluding appendices. 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply



Interested organisations, research institutes or independent organisations should submit a tender document outlining the approach that you would take to complete the assignment and your commitment to meet the objectives, timelines and obligations laid out in the ToR.

A schedule should be provided with the tender application detailing time spent for each part of the assignment that fits broadly within the following framework:

• Consultant selected and TOR signed - before 9th April 2018.

• Design, methodology and tools are finalized in inception report - by end of April 2018.

• Field work – carrying out surveys. May/June 2018 Mwanza – Tanzania and Kitale – Kenya.

• Data compilation, analysis & reporting – mid-July 2018.

• Sharing of report and finalisation - end of July 2018.

With a budget available of £ 10,000, your application should include a budget that clearly breaks down expenses incurred in carrying out the assignment separately to the fee charged. Fees charged should also be laid out clearly for each person that will work on the assignment and a brief resume of each person that will work on this assignment should be included in the tender application. Skills and previous experiences of this type of assignment should be submitted.

The application should not be more than four pages long with an Arial font size 11, excluding CV.