Administrative Coordinator (San Jose, CA)

Job Type

Full Time
Temporary

Salary

Details: Competitive salary to commensurate with experience

Published

09/20/2018

Address

San Jose
California
United States

Description

The Administrative Coordinator is a full-time, temporary position on Rocketship’s San Jose Growth and Community Engagement (SJ GCE) supporting the South Bay schools in San Jose. Reporting to the Regional Director, and in conjunction with the SJ GCE team, this role is responsible for supporting the administrative, clerical, office, organizational and communication needs. The SJ GCE team strives to achieve the vision of unleashing the power within Rocketship parents, authorization renewal, parent leadership development and governance community engagement and local organizing efforts throughout Santa Clara County. This role serves the administrative needs of the SJ Regional Director and Education Organizers. This role supports the administrative needs of the SJ GCE team to perform parent engagement outcomes both in the schools and the community. This position will be primarily based in the San Jose region and supports the team that serves students and families from Rocketship schools in City Council Districts 3, 5 and 7. 


This position is critical to regional efforts and works closely with the SJ GCE Team, with a focus on problem-solving and executing administrative work to lighten the load on the team so they can focus on strategic work of relationship building and goal execution. 


This position requires travel in the greater Bay Area region, flexibility of schedule, including a willingness to work weekends and evening hours as events demand.


Commitment:

  • Must have a deep commitment to the Rocketship mission and values coupled with a desire to have an impact in an innovative, high-performing organization. A commitment to stepping up to any additional responsibilities as assigned. 
  • Organization Skills: Strong organizational skills that reflect time management, ability to and pivot between priorities 
  • Support all charter renewal and application processes to support all high performing Rocketship schools to be successfully renewed and further develop Rocketship's impact and growth in the surrounding area. 
  • Data: Data management, data updating, and data analytics. Excel skills and or Google sheets skills. 
  • Research and conduct data to prepare documents for review and presentation to authorizers and other executives 


Communication: 

  • High communications skills-written and verbal in English and Spanish. 
  • File and retrieve digital copies of records, documents, and reports 
  • Record meeting minutes 
  • Information Worker Skills: Excellent Microsoft Office and Google Suite (Google Apps), Salesforce and ability to learn new systems quickly and confidently 
  • General administrative work, copies, faxes, scanning, printing, collating, etc. 
  • Organizational Skills: Coordinating workflow with attention to detail and accuracy 
  • Organizing and scheduling meetings/appointments and expense reports (end of the month) 
  • Printing approved invoices and filing in folder 
  • Printing materials relative to RFZ renewal/SSC ELAC and delivering to the right campus 
  • Printing MOUs and placing in 3 ring binder, then delivering to the right campus 
  • Support the needs for events, including set-up and organization (organizing tables, signage, setting-up food, handouts, etc.) 


Relationship Building Skills:

  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders 
  • Problem Solving Skills: Ability to problem solve on the go and manage changes with grace and efficiency 
  • Customer service oriented 
  • Proactive and one step ahead with the ability to think through the context and go “above and beyond.” 
  • Tenacious and resourceful with a real “can do” attitude to figure things out and complete assignments on time


Qualifications:

This is an outstanding opportunity to play a critical role in public education reform in the surrounding area and beyond. The Administrative Coordinator must believe that no student's life is subject to the destiny of demographics. 


The successful candidate will have the following skills and experience: 


The ability to represent Rocketship as an ambassador of our values and goals to external and internal audiences 

Bilingual Spanish/English 

Two or more years of professional experience. 

Demonstrated ability to interact and cultivate support among diverse constituencies, including public officials, key external agencies, and stakeholders; 

Verbal and written fluency in a second language required. Spanish strongly preferred. 

A bachelor's degree preferred. 

A valid driver's license and access to a car for transportation. 


The ideal candidate will also possess some combination of the following: 


Experience inside or working with an urban, public school district; 

Experience with local Bay Area politics; 

Desire to learn and openness to challenge; 

the capacity to think strategically and critically about social, economic, cultural, and political issues affecting a community; 

A results-oriented, goal-driven, team approach to work; 

A sense of urgency; 

A positive attitude

Professional Level

None specified

Minimum Education Required

No requirement


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