National Conference Manager

Job Type

Full Time

Salary

Minimum: $68,000
Maximum: $76,000
Details: This is a full-time position through June 30th, 2020. Annual salary range is $68,000 to $76,000 DOE

Published

11/06/2018

Address

New York
NY
United States

Description

Position Title: National Conference Manager

Reports to: Chief Operating Officer

Location: New York, NY or Washington, DC

Hours: Full-time


Bend the Arc is a movement of progressive Jews across America who are building a country that lives up to our values of justice and equality for all. We are the only national Jewish organization focused solely on promoting these values here in the U.S.

Our vision at Bend the Arc is to build and activate Jewish power to help transform our country to be inclusive, equitable, and supportive of the dignity of every person across race, class, gender and faith. But we live in a moment when the President and his allies in Congress are fanning bigotry and hatred, and their disregard for democracy, religious freedom, and human rights present an existential threat to our values and our country. As Jews, our history and moral tradition call us to be bold and courageous in the face of this threat — we know it will take many of us, coming together to take collective action alongside partners in frontline communities, to resist and to win.

The Bend the Arc family of organizations consists of Bend the Arc Jewish Action, our 501(c)(4) organizing and advocacy arm; Bend the Arc Jewish Action PAC, a political action committee dedicated to supporting candidates for federal office who champion our values; and Bend the Arc: A Jewish Partnership for Justice, our 501(c)(3) education and leadership arm. Headquartered in New York City, we have offices in Washington, D.C., Los Angeles, and San Francisco, with volunteer-led local groups organizing nationwide.


Position:

The National Conference Manager is responsible for planning, leading and executing Bend the Arc’s second large-scale national conference, Pursuing Justice 2020, which will take place from May 3-5, 2020 in Washington, DC. The conference will bring together 1,000 American Jews from all corners of this country to build our movement and mobilize to transform our country into a vibrant multi-racial democracy, rooted in justice. From May 3-5, 2020 in Washington, D.C., we’re asking leaders, activists, allies, partners, and elected officials to come together to unite our voices in a critical moment for our democracy. The National Conference Manager reports to the Chief Operating Officer, and will work with a wide range of staff members and vendors, including Bend the Arc’s conference planning partner, to plan and execute the conference. This is a temporary, full-time position through June 30th, 2020.


Key Responsibilities: 


Planning:

- Lead a comprehensive conference design process with clear mechanisms for stakeholder

engagement, decision making, and information sharing.

- Ensure conference meets agreed upon standards for equity and inclusion, including: diverse

representation of speakers from a wide range of backgrounds; central representation of Jews of Color in the

planning and execution; accessibility and inclusion for diverse participants with a range of racial and ethnic

identities, sexual orientations, religious practices, gender expressions, and abilities/disabilities.

- Map out a plan for overall conference planning and execution. Ensure key foundational pieces,

such as identifying key partners, program development, keynote speakers, and recruitment

plans are in place by the agreed upon timeline.

- Ensure conference participation is maximized with a comprehensive plan for engagement of

participants before and after, with a particular focus on engagement of leaders in our Field

Chapters and Moral Minyans.

- Lead the development of follow up plans pre-conference that are ready to be executed,

including communication with speakers and participants post-conference.

- Periodic travel to the Marriott Wardman Park hotel in Washington, DC to meet with staff there

and map out plans within the conference space.


Management: 

- Work closely with Bend the Arc’s conference management and planning partner; liaise with key

vendors

- Ensure accountability to conference budget; ensure regular communication with the finance

department to reconcile budget and expenses; hold staff and vendors to budget parameters

- Work with communications team to ensure that conference registration, website, and other

support technologies are managed effectively, used to their maximum capacity, and kept

up-to-date.

- Oversee process for developing core components of the conference including session design,

speaker recruitment, and on-site event design

- Manage overall recruitment strategy and work with staff to meet recruitment targets

- Oversee conference planning logistics and operations and ensure all details are accounted for

and delegated appropriately

- Create and oversee conference “tick-tock” schedule, accountable for all final details and

schedule flow 


During the conference:

- Serve as lead staff on-site during the conference and oversee top to bottom execution

- Act as primary point of contact for staff, vendors, partners, and speakers

- Ensure all staff have clear roles and direction for conference support and participation

- Oversee logistics for day-of-action/lobby day component of the conference

- Troubleshoot schedule, logistical, and participant challenges as they arise


After the conference:

- Ensure execution of all follow-up plans, including communication and closeout with all speakers

and vendors. 

- Work with communications and field staff to implement follow-up plans with next steps for participants to stay

involved in Bend the Arc’s work and campaigns.

- Work with development and communications staff to complete all reporting on the conference for our wider

audience and/or any grants.

- Preserve all institutional memory of conference by organizing files and information for future use. 


Who we are looking for


Our ideal candidate would approach the work in these ways:

- Demonstrates a commitment to racial equity, inclusion and anti-oppression practices

- Problem solve with a solutions-oriented attitude

- Be motivational and bring along staff and stakeholders

- Bridge different perspectives and bring groups to decisions

- Be flexible, roll with the punches and maintain composure and a sense of humor

- Possess an understanding of and connection to Bend the Arc’s mission and/or strong desire to learn 


Required Skills and Qualifications​​:


- A minimum of 5 years of relevant experience in large scale conference or event planning,

preferably in a non-profit, social movement, or political organization setting, and/or related

program development experience

- Experience working with diverse constituencies and with integrating a racial equity lens into

planning processes

- Impeccable attention to detail while not losing sight of the big picture

- Ability to manage multiple streams of work at once while working with staff who are spread

between multiple offices

- Experience working with budgets and off-site vendors

- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google

platforms (Gmail, Google Docs, Google Hangouts, etc.), as well as comfort learning new

technology and systems. Experience working with web-based registration systems a plus.

- Experience working with or in an organization that has a political strategy and a grassroots base

- Ability to travel occasionally, both in and out of state as needed. Work may require some

evenings and Sundays, particularly in the months immediately leading up to the conference. 

Benefits

Includes paid time off and health benefits. 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

jobs@bendthearc.us

To Apply: 

Please submit your resume and a cover letter to jobs@bendthearc.us with “National Conference Manager” in the subject line of your message. No phone calls, please. We sincerely regret that we will not be able respond to all applicants. Only those considered for the position will be contacted to interview.


Bend the Arc is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Bend the Arc encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.


This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position. 


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