Exhibition Administration Coordinator, Temporary

Job Type

Full Time Temporary


Details: Starting salary high 50s to low 60s (commensurate with experience).



Start Date:


Application Deadline:



40 Rector Street
16th Floor
New York
New York
United States





Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that provides medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.




The Communications Department is responsible for developing a coherent voice and delivering clear public messages to inform both US and international audiences of MSF, its field activities and the humanitarian principles that underpin them; to raise awareness about the plight of the populations we serve; to promote public communication aimed at exposing and describing the field reality, including dilemmas and challenges; and to garner public understanding for our advocacy messages related to field operational concerns and the Access Campaign, via the media, print and digital channels , public awareness and advocacy campaigns, conferences, etc.




In collaboration with the Exhibition Administration Manager, the Exhibition Administration Coordinator is responsible for the day-to-day administration of the Forced from Home tour by implementing the financial and travel and accommodation elements of MSF-USA’s Forced From Home Exhibition




·        Works with Exhibition Administration Manager to arrange travel and accommodation for Forced from Home team and temporary staff, adhering to MSF travel guidelines (including domestic and international flights, hotel, ground transportation, and visa applications).

·        Provides support on finance related tasks for the Exhibition Admin Manager. Assists in processing expense/receipts reports and other administrative tasks relating to financial tracking. Disburses petty cash to exhibition staff and volunteers

·        Provides other support as needed to the Forced from Home core team

·        Organize and maintain database information for guides, office staff, volunteers, schools and other groups.


Supervisory Responsibilities


·        Supervises interns in the office and volunteers on-site assisting with the setup and operation of the exhibition as needed.


Physical Demands

  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office, truck or tent with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
  • For the physical components of the job, the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, to carry a backpack or other equipment of up to 75 pounds, to be exposed to precarious settings under basic working conditions and outside weather conditions, to travel long distances, to eat a limited diet and/or to reside and work communally.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel, and Environment

  • The duties of the job require both office work and event operation work, both of which operate on unique schedules.
  • Office work, which will extend from approximately June through August and resume in December, will require regular attendance 5 days/week for a minimum of 35 hours. Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.
  • Event Operation work, which will extend from approximately September through November, will require attendance 6 days/week for an average of 65 hours per week. Daily hours can be between 7:30 am and 9:30 pm and may extend later into the evening to help on special events, as required.
  • Must be able to travel, as required, for standard domestic business travel and be willing to live and work communally during the dates of event operation.
  • Must be willing to be based, housed, and work in exhibition cities for the months of September, October, and November 2018.




·        Two years of related work experience plus Bachelor’s degree; or equivalent combination of education and experience

·        Is extremely detail oriented and able to work in noisy and non-traditional environments

·        Proven administrative or assistant experience

·        Experience providing administrative support to events

·        Ability to prioritize ongoing vs. immediate needs appropriately

·        Flexibility and ability to exercise good judgment and discretion

·        Proven time management and exceptional organizational skills

·        Ability to work both with a team and independently; ability to handle a large volume of work with minimal supervision

·        Strong interpersonal, written, and oral communication skills

·        Proficiency in Microsoft Office (Word, Excel, etc.) and databases; knowledge of SharePoint preferred

·        Experience in book keeping and accountancy preferred

·        Fluent written and spoken English

·        Able to work non-traditional hours during the event

·        Genuine interest of in humanitarian work and international current events

·        Commitment to MSF’s humanitarian principles


  • Required: English
  • Desirable: French, Spanish, Arabic





Contract Type


Fixed Term Contract


Additional Information


Starting salary high 50s to low 60s (commensurate with experience).


 Desired Hiring Date


June 4, 2018 (expected end date: November 30, 2018)


Working Time %




Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org.


ATTN: “Exhibition Administration Coordinator, Temporaryposition.


Submissions without cover letter will not be reviewed. No phone calls please.


Application Deadline: April 20, 2018