Office Manager-Part time

Job Type

Part Time




United States


The Office Manager provides administrative and operating support to the leadership of the Philadelphia Furniture Bank (PFB) to ensure its efficient operations. 



Essential Duties and Responsibilities:


  • Respond quickly to phone, email and web enquires about PFB, donations, etc.
  • Coordinate and schedule furniture pickups and deliveries
  • Manage Salesforce database with donation requests and client referral appointments
  • Keep track of calendar appointments and make changes as necessary
  • Greet scheduled clients and case managers when they arrive at the PFB
  • Interact with the clients to see what furniture they may have, and what they may need, and make notations on the Client Referral Form
  • Provide administrative support to the Director and Assistant Director
  • Manage purchasing, receipts and reconciliations as needed for the Director
  • Work with volunteers to get daily tasks completed
  • Perform other duties as assigned



Essential Education, Experience and Skills:


  • High School diploma, some college preferred
  • Patience, creativity, flexibility, compassion and sensitivity to persons with disabilities and other minority populations
  • Responsible, super organized and efficient
  • Excellent communication and writing skills as well as computer literacy; experience with Microsoft Office products (especially excel) and use of the internet required. Experience with Salesforce is a plus
  • Excellent typing skills and knowledge of office equipment (fax machine, scanner, photocopier, etc.) use and maintenance
  • Ability to work with diverse populations including clients and staff in critical and emergency situations
  • Sensitive to cultural, economic, gender, and sexual orientation differences
  • Bilingual/Spanish speaking is a plus, but not necessary

Physical Demands and Work Environment:

·        Mostly office and warehouse environment

·        Frequent personal/phone/email interaction with member agency case managers and clientele

·        Walking and standing, sitting for periods of time at a desk

Ability to lift and carry small items such as lamps and picture frames

Level of Language Proficiency

·        Bilingual/Spanish speaking is a plus, but not necessary

Professional Level

None specified

Minimum Education Required

High School

How To Apply

Please email resume and cover letter (including salary requirements) to