The primary role of the Program Manager is to lead PowerPlay NYC’s SuperSTAR Leadership Academy (SSLA) and RisingSTAR Leadership Academy (RSA). The Program Manager will be responsible for all summer leadership programming as well as the development, scheduling and facilitation of program workshops throughout the academic year.
The Program Manager will work with the Director of Programs and President & CEO to execute thoughtful programming that aligns with the organizational mission.
The position requires the ability to manage multiple projects, work as a team member, think creatively to access resources and evaluate existing programs/relationships. Along with training coaches and planning and executing programs, the Program Manager will help promote a positive image of PowerPlay’s core mission, values and purpose.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
For more information please visit: https:///www.powerplaynyc.org
Summer Leadership Academies:
- Implement recruiting process to identify schools, STAR Series Sites & Community Based Organizations for potential cohort participants
- Develop itinerary for SuperSTARS Leadership Academy (SSLA) & Rising STARS Academy (RSA) programming (including identification of key partners/vendors, trips, workshops and speakers)
- Secure dates/times for all program partners, Secure background checks and any necessary waivers/insurance forms needed
- Create and update SSLA/RSA applications
- Schedule multiple dates/times and interview all SSLA/RSA applicants
- Inform all applicants of acceptance/denial
- Determine and Secure Summer Session Venue
- Work with Director of Programs to identify, secure and assign all SSLA/RSA coaching staff & administrative team
- Create and lead Coach Training for all SSLA/RSA Coaches and Administrative Team
- Develop and lead orientations for SSLA/RSA coaches, students and parents/guardians
- Confirm all pre-surveys are distributed and returned to Measurement, Evaluation, Assessment & Learning Fellow
- Confirm all field-trip and overnight waivers are distributed and returned to Admin Team
- Serve as lead for all SSLA/RSA Summer Program correspondence including but not limited to:
- Parent/Guardian Questions
- Staff/Coaching Issues
- Partner/Workshop Communication
- Serve as Site Supervisor for SSLA/RSA Summer Program
- Greet vendors, update Coaches as needed, confirm locations, means of travel, update schedule as necessary etc.
- Work with Summer Coaches and Administrative Team to setup and breakdown Summer Leadership Venue – adhere to all venue rules/regulations
- Coordinate with Senior Staff to determine scope of Academic Year programming for SSLA/RSA
- Reach out to and confirm a minimum of two workshops/panels per month from October – May each calendar year
- Create and distribute calendar of workshops with appropriate sign-up sheets and/or necessary waivers for each workshop
- Communicate throughout the academic year with all SSLA/RSA cohort participants and track attendance for each workshop
- Work with President & CEO to determine cohort Corporate Mentor Partners
- Assist in scheduling Orientation Night for Mentor Partners
- Lead agenda for Mentor Night
- Serve as lead PowerPlay liaison with Corporate Mentors throughout Academic Year Programming
- Work with Programs Team to coordinate and lead Youth Leadership Council
- Work with Director of Programs to assign and monitor Peer Mentor Program in the Winter & Spring of each Academic Year
- Assist in placement and training of SSLA young women
- Track hours of each SSLA participant
- Confirm payroll with Director of Programs in Summer Session
- Manage on-site Coach sign-ins & verify payroll with Director of Programs
Data Evaluation & Communication
- Work with Measurement, Evaluation, Assessment & Learning Specialist to capture all necessary pre and post summer programming data/surveys
- Work with Administrative Team to accurately track daily attendance and reporting during Summer and Academic Year Programming
- Track attendance (Necessary for allocation of scholarships at end of programming)
- Send progress newsletters to partners, parents and PowerPlay staff and stakeholders (weekly during Summer Programming, Monthly during academic year)
- Demonstrate a sense of urgency and commitment to the mission, vision and culture of PowerPlay NYC
- Ability to identify and anticipate problems, analyze situations and recommend solutions/problem-solve
- Flexible and adaptable - Ability to work with changing conditions and priorities, willingness to work some evenings and weekends
- Well organized with systematic and meticulous attention to detail
- Demonstrated ability to manage and balance a wide range of projects and duties in fast moving environment
- Proactive, “can-do” approach/attitude; demonstrate initiative and resourcefulness
- An excellent team player with a positive attitude and the ability to connect and collaborate with others
- Accountable – willing to accept appropriate levels of responsibility for tasks, projects and outcomes
EDUCATION AND/OR EXPERIENCE
- Bachelor’s Degree and a minimum of 2-3 years work experience in education and/or youth development
· Intermediate or better proficiency in Microsoft Office suite of products, specifically Microsoft Excel and general ability to learn new software
· While performing the duties of this job, the employee works in an open-plan office and a rented high school facility
· The noise level in the work environment is usually moderate, but, occasionally noisy
· Team environment where employees are focused on working together, and individually hold themselves accountable for the quality of their work
The usual and customary methods of performing this position’s functions require the following physical demands:
· Occasional lifting, carrying, pushing, and/or pulling.
· Moderate degree of physical stamina.
· Frequent and prolonged standing, walking, bending and occasional lifting up to 50lbs.
· Position will require consistent visits to the storage unit to secure, return, and distribute sporting equipment with coaching staff.
· Must have the ability to stand, walk, or sit on floor while working with students in a program setting.
Minimum Education Required