Practice Associate, Civil Action Practice (Administrative)

Job Type

Full Time


Details: Salary commensurate with experience.



Application Deadline



360 East 161st Street
United States


The Bronx Defenders (BxD)—an innovative, progressive, holistic indigent defense office in the South Bronx—seeks an energetic individual with a commitment to social justice to serve as Practice Associate for our Civil Action Practice (CAP).


BxD is a public defender non-profit that is radically transforming how low-income people in the Bronx are represented in the justice system, and, in doing so, is transforming the system itself. BxD seeks thoughtful, creative, energetic individuals with a strong commitment to social justice to join our dynamic and diverse staff. Our staff of over 350 includes interdisciplinary teams made up of criminal, civil, immigration, and family defense attorneys, as well as social workers, benefits specialists, legal advocates, parent advocates, investigators, and team administrators, all of whom collaborate to provide holistic legal and social service advocacy. Through this integrated team-based structure, we have pioneered a groundbreaking, nationally-recognized model of representation called holistic defense that achieves better outcomes for our clients.

Our Civil Action Practice provides comprehensive legal services to our clients and their families by integrating civil representation with our criminal, family, and immigration defense practices. Our goal is to minimize the severe and often unforeseen fallout from justice involvement, and to facilitate the seamless reintegration of our clients into the community. Current CAP staff members represent clients in every judicial forum in New York City—administrative, state, and federal—to address these problems.

Our civil staff attorneys and advocates provide comprehensive representation to assist our clients in overcoming civil legal barriers to housing, employment, and public benefits, as well as in addressing instances of police misconduct, criminal record errors, and civil forfeiture.

Role & Responsibilities

Reporting to the Managing Director of the Civil Action Practice, the Practice Associate is primarily responsible for identifying opportunities to support the administrative needs of the practice, and providing that support throughout the practice to advance its work. The Practice Associate will assist with various administrative duties, particularly those relating to client intake, case management, grants reporting, and the provision of support services.

The Practice Associate will assist with the following:

  • Managing case files, collecting and entering data into case management system, and analyzing data for grants reporting and other practice-specific purposes
  • Creating schedules, securing equipment, and preparing folders and documentation to assist with Housing Court and community clinic intake
  • Updating/revising CAP forms and document templates
  • Electronically updating and closing CAP cases
  • Developing and maintaining physical casefile inventories and other organizational systems (both on- and offsite)
  • Organizing the CAP file server, the CAP information section of BxD's intranet portal, and other IT/information management resources
  • Scheduling, securing room reservations, and taking notes/recording minutes for various practice meetings
  • Preparing staff training materials
  • Collecting and analyzing information related to practice-wide initiatives
  • Providing the Managing Director and CAP leadership with additional information/data management services and support, as needed and directed



  • An Associate’s Degree, or, a minimum of three (3) years of relevant administrative experience
  • Fluency or high-level proficiency in Spanish
  • Excellent organizational, planning, time management, and problem-solving skills
  • Strong attention to detail, and the ability to think quickly on one’s feet
  • Excellent written and verbal communication skills
  • The ability to multitask, meet competing deadlines, and work well in a fast-paced legal environment
  • The ability to work well both independently and as part of a team
  • Technological aptitude, especially experience with Gmail, Google Calendar, Microsoft Office, and other IT/information management tools
  • An interest in social justice work, specifically on issues affecting low-income individuals impacted by the Criminal, Civil, and Family Court systems

Desirable Qualifications:

  • Professional experience in a legal setting
  • Experience with digital case management systems
  • Experience working in and with low-income communities of color, like the one we serve in the South Bronx

Salary commensurate with experience. Excellent benefits.


Excellent benefits.

Level of Language Proficiency

Fluency or high-level proficiency in Spanish is required.

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

To apply, please visit our Career Portal at the link provided, select the position of interest, click APPLY FOR THIS JOB ONLINE and upload both your resume and cover letter as a single document when prompted. Applications missing any components or not submitted in the requested manner will not be considered.

The application deadline is August 17, 2018, but applications will be considered on a rolling basis and decisions will be made as soon as an appropriate candidate is identified. Please contact Runa Rajagopal, Managing Director, Civil Action Practice, via email at with any questions regarding the position. No phone calls, please.

The Bronx Defenders is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage candidates of all identities, orientations, experiences, and communities to apply.