Under the direction of the Director of Special Events, the Special Events Coordinator
is responsible for supporting the planning, management and implementation of the Home for Little Wanderers special events including fundraising events, cultivation events, in-kind gift drives, public relations events and all third-party events that support charitable purposes of the Home.
General Event Support
•Participate in the planning, management and implementation of all The Home for Little Wanderers special events in coordination with the Director of Special Events and the Development team
•Organize and implement all mailings associated with inviting, soliciting and thanking event participants and sponsors
•Work with the Development team to ensure sponsors provide required materials leading up the events, including ad materials, sponsorship forms, and attendee lists.
•Enter all participant information into event tracking software.
•Assist the Volunteer Manager with planning as needed including, but not limited to, organizing volunteer groups, coordinating with program and facilities staff, ordering supplies and on-site support the day of events.
•Work with the Communications Manager on marketing special events, including posting on the Home’s website and social media and in newsletters
•Responsible for receiving and distributing all in-kind donations.
•Manage all in-kind drives at The Home, including coat drives, backpack drives, Thanksgiving food drives, and Big Wishes holiday gift drives.
•Manage the process of working with programs during Big Wishes, ensuring they obtain and post client wish lists and field questions from donors about wishes posted. Manage the back end of the Big Wishes web site.
•Work with the Volunteer Manager to support the Big Wishes efforts to gather and distribute thousands of gifts annually through the Toy Room.
Third Party Events
•Oversee all third party events for The Home.
•Represent The Home as needed on committees of outside groups sponsoring such events, support efforts and attend the events as necessary.
•Act as a point of contact for all individuals and corporations that sponsor events.
•Coordinate Marathon fundraising and team management efforts
•Responsible for special projects involving community outreach and donor cultivation
•Enter and track special event data in Raiser’s Edge database, and report on results.
•Manage special event websites including, but not limited to; Bidpal, First Giving, and the Big Wishes Gift Drive
•Work with Development Database Manager to research new event modules and software to ensure the agency is using the most effective software
Perform other related duties as assigned
Education and Experience:
•Bachelor’s degree required
•Two to three years event experience preferred
•Client service and relationship management experience
•Exceptional communications (verbal and written), interpersonal and organizational skills
•Proficiency with word processing, spreadsheets, and development software such as Raiser’s Edge and Bid Pal
•Ability to work closely with others and remain flexible to changing needs
•Some evening and weekend hours required to meet deadline and for specific events
•Some local travel: car required
Standard Office setting. Ability to communicate effectively both verbally and in writing. May spend extended period on the telephone, at the computer terminal or operating other office machines, requiring eye-hand coordination and finger dexterity. Some travel throughout Massachusetts should be expected.
Provide direction to volunteers at special events
* The above is intended to describe the general content and requirements of work being performed by people assigned to this classification. It is not intended to be an exhaustive statement of all duties, responsibilities, or skills required of personnel so classified.
In addition to competitive salaries, The Home offers a comprehensive and competitive benefits package designed to meet the needs of our employees:
- Paid time off
- New employees may accrue up to 20 days of Earned Time in their first year of employment in addition to 8 national holidays!
- Medical coverage
- Over 75% subsidized premier coverage from Blue Cross Blue Shield of Massachusetts
- Dental coverage
- Dental Blue, the provider covering the largest network of dentists in the greater Boston area
- Retirement 403(b) plan
- Eligibility to enroll immediately upon hire. After one year of service, The Home will match your contributions dollar-for-dollar, up to a maximum of 3% of your earnings.
- Additional Benefits
- The Home offers fully paid Life Insurance (1x salary), Short Term and Long Term Disability Insurance.
Minimum Education Required