Requisition ID: req1885
Job Title: Program Manager, Asia
Sector: Awards Management
Employment Category: Regular
Employment Type: Full-Time
Location: USA-New York, NY - HQ
Background/IRC Summary: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. IRC's International Programs focus on various relief, rehabilitation, and development programs for refugees, internally displaced persons and those affected by conflict and natural disasters worldwide. Each region is managed by a regional team that supports the country teams, headed by a Regional Director (RD), Deputy RD for Programs, and Regional Grants Director and supported by a Regional Program Officer (PO), two Regional Program Managers (PM) and a part-time Regional Program Assistant. The Asia region includes country offices in Afghanistan, Myanmar, Pakistan and Thailand, and projects through partnerships in the Philippines.
Job Overview/Summary: The Asia Program Manager will be responsible for providing business development, grants management, communications and administrative support to country offices in the region, as well as to the regional unit. The Program Manager will be able to navigate pre and post award regulations and processes of IRC's key donors to include United Nations, and US and European public and private donors. The Program Manager will report to the Program Officer and will work closely with colleagues in other units and departments, including but not limited to Award Management Unit, Policy and Practice, Revenue, Finance, and Communications staff.
- Ensure timely and accurate review of proposals, aligned to the IRC 2020 strategy, award agreements, amendments and reports, as well as timely submission of proposals and reports, by coordinating between field and HQ staff.
- Provide donor compliance guidance to field staff in coordination with relevant HQ staff.
- Provide backstopping support for on-going Asia region projects to include, liaison among country offices, partners and donors, and provide financial, administrative, and operational support as needed.
- Ensure timely submission of grant tracking sheets and review for accuracy.
- Stay informed about programmatic issues, security and political developments in designated countries.
- Follow-up on programmatic issues as required.
- Coordinate closely with technical advisors assigned to the Asia region.
Internal and External Communications
- Lead and coordinate with field office on country situation reports, country program updates, annual information sheets, and other regular communications documents, to include reviews, edits and dissemination.
- Develop regional newsletters and other communications materials.
- Respond to day-to-day communications from the field via email, telephone and Skype.
- Respond to interdepartmental and external requests for information.
- Assist as required with ensuring proper administrative support to the field ranging from providing timely responses to field and liaising with other departmental staff as necessary.
- Assist with the organization of regional conferences.
- Assist when required the organizing logistics and meetings for field staff visiting HQ.
- Assist with new hire orientations for field staff
- Participate in special projects as needed
- Provide back-up support when Program Officer or other team members are absent
- Other duties as assigned
Key Working Relationships:
Position Reports to: Asia Program Officer
Position directly supervises: N/A
Indirect Reporting: Regional Grants Director, Regional Director and Deputy Regional Director for Programs
Other Internal and/or external contacts:
Internal: Policy and Practice, AMU/Revenue, Finance, Communications, Asia country offices
External: Donors, Other Partners
· Bachelor's degree in a related field (Education, International Affairs, Public Policy, Business)
· Minimum 2 years related grants and/or administrative work experience in field of international development and/or humanitarian assistance.
· Minimum 1 year experience in drafting information, content and/or products for public access for an international development organization.
· Experience in direct field work or providing back-stopping support to field offices in international development and/or humanitarian assistance context.
Demonstrated Skills and Competencies:
- Working knowledge of IRC's key donor compliance regulations and processes.
- Proven excellent writing and editing skills: the ability to draft and edit documents for internal and external audiences.
- Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment.
- Strong organizational and administrative skills: a proven ability to prioritize projects with attention to detail.
- Excellent computer skills: MS Word, Excel, and database software.
- The ability to work both independently and cooperatively in a fast-paced environment.
- Ability and willingness to travel.
- Master's Degree in related field.
- 2 years of direct grants management experience with UN, USG and European public and private donors.
- 1 year of Field experience specifically in region of focus.
- Knowledge of Bananatag
Working Environment:Standard office work environment; must be willing to travel to the region.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l'Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l'exploitation et les abus, la protection de l'enfant, le harcèlement sur les lieux de travail, l'intégrité financière, et les représailles.
Minimum Education Required