Design Museum Everywhere is seeking a full-time Executive Assistant to join our growing team and work directly with our Executive and Creative Director as we continue to grow. The primary objective of the Executive Assistant is to support our Executive and Creative Director in the day-to-day operations of the museum network.
We seek an extremely organized person with excellent time management and people skills to fill the role. This position reports to the Executive and Creative Director, Sam Aquillano, and interacts with staff, Board members, and other external community members on a regular basis.
Successful candidates will have a Bachelor’s degree in a relevant field with 1-2 years of experience — or relevant, equivalent experience.
- Directly manage and help with our Executive Director’s task list — he takes on a lot, and we want him working on the more strategic areas of the museum
- Manage email and written communication from: and to: our ED
- Plan and schedule meetings for our ED and directly manage his calendar/daily schedule
- Attend meetings (currently virtual) with our ED, capture notes, summarize, and follow-up with attendees
- Plan, book, and coordinate travel and transportation for our ED and guests
- Book and coordinate speaking engagements for our ED
- Provide transportation — we need someone with a valid drivers license and clean driving record who doesn’t mind urban traffic.
- Organize files and records
- Prepare and/or edit reports and presentations
- Provide high-quality service to donors and partners
- 1-2 years relevant experience
- Passionate about operations, organization, and helping others
- High level of polish and people skills — you’ll be working with a lot of people: staff, board members, volunteers, donors, etc.
- An efficient, hard worker — you’re going to have to keep up with our Executive and Creative Director!
- Extremely organized — we’re looking for someone more organized than our ED, and he’s pretty organized!
- A process-thinker — the museum is growing and we’re focused on developing processes that help the whole team run efficiently and effectively
- Data and database management skills
- Very strong written and verbal communication skills — there’s always a lot to write, from emails to proposals and more
- Strong knowledge of online tools and software
- A creative problem solver and self-starter who can receive collaborative direction but also work independently
- An efficient and detail-oriented worker producing work on both short and long term projects
- Observant, curious, considerate, kind, respectful, supportive of others
- Goal-oriented, but not afraid to admit when they need help
- Begin ASAP
- Full-time: Monday-Friday, hours generally 9am-5pm
- We are a remote-first office, however this position will need to be able to commute to our Boston, MA office as needed, and eventually for in-person events this fall.
- This position also requires a valid driver’s license and clean driving record – since we’re a nomadic museum, car rental and driving to sites is common. This position also requires the ability to sit and stand for extended periods of time, and to be able to lift at least 50 lbs.
- Starting salary range: $40,000-43,000/year
- Benefits include: 401k, Paid Time Off, 14-15 paid company holidays per year, Health/Vision/Dental Insurance, Bonus program, Parental/Paid Family Sick leave
- We work in a collaborative team environment with a non-profit-meets-startup mentality.
- Our jobs are full time, with public programs sometimes happening in the morning, evening, and weekend (we have a comp day program), and we have an all-hands-on-deck attitude.
- Pre-COVID we ate lunch together as a team every day, now we do Zoom happy hours, and even while remote, (and depending on COVID-19) we plan to get together in person a few times per year, including for a week-long annual retreat, which we’ve done the past 4 years.
- We are all creative problem solvers, even on-the-fly.
- Ownership, autonomy, and initiative — we anticipate future needs/tasks.
- We ask questions and are curious.
- We all want to see the Design Museum succeed, and this means participating and caring about our mission, content, and design overall.
- We’re flexible! Things in our environment change quickly, we roll with the challenges
We know there are great candidates who may not fit into what we’ve described above, or who have skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself. We are committed to diversity and building an inclusive environment for people of all backgrounds and ages. We especially encourage members of historically underinvested communities to apply, including women, Black, Indigenous, People of Color, LGBTQ+ people, and people with disabilities.
Learn about our Diversity, Equity, and Inclusion values and goals.