Part-time Bookkeeper and Office Assistant

Job Type

Part Time


Details: $25/hr, commensurate with responsibilities and experience



Start Date



285 Hungry Hollow Road
Chestnut Ridge
United States


Camphill Foundation seeks a qualified and dedicated bookkeeper to work closely with the Office Manager and Executive Director to maintain the financial records of the organization and perform general bookkeeping tasks on a part-time basis, approximately two days per week. 6-10 hours weekly, depending on seasons of high activity. Fewer hours during the summer, more hours December-January and April-May.


·      Process incoming and outgoing mail

·      Accounts Payable; bill pay and posting to General Ledger

·      Accounts Receivable and processing all Deposits, posting to General Ledger

·      Monthly bank and credit card reconciliations

·      Process cash receipts transactions from the mail, in-house and on-line.

·      Prepare bank deposits and posts receipts to the accounting system.

·      Prepare financial reports for board meetings, monthly, and quarterly reviews

·      Entry of donations into QuickBooks, Raisers Edge

·      Preparation of monthly petty cash\travel reports

·      Prepare and pay quarterly taxes

·      Process invoices timely

·      Prepare documents for yearly audit and be active in audit

·      Payroll processing using outside Payroll service

·      New Employee setup and benefits enrollments

Database Management

·      Process all gifts and generate thank you letters

·      Update and maintain database in partnership with Database Manager

·      Generate donor or financial reports and mailing lists as requested

Additional Office Management/Support:

·      Maintain office supplies and office equipment

·      Maintain vendor business relationships

·      Maintain filing systems (electronic and hard copies)

·      General office errands

·      Liaise with consultants – accountants, database consultant, PR consultant, IT support

Level of Language Proficiency

·      Bachelor’s degree with substantial experience working with QuickBooks. May substitute experience for degree.

·      Minimum of three years progressively responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports.

·      Specific experience in not-for profit bookkeeping accounting helpful.

·      High proficiency in QuickBooks, Raisers Edge, Excel, and Word

·      Self-starter, ability to prioritize, detail-oriented, analytical, responsible and self-motivated, and able to multi-task and problem solve.

·      Ability to work independently and make decisions in accordance with established policies and regulations.

·      Excellent interpersonal and communication skills both oral and written.

·      Ability to perform several tasks concurrently with ease and professionalism.

·      Ability to work well with people at all levels.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Send cover letter, resume, and three professional references to: