Cost Proposal & Budget Manager

Posted by
Arlington, VA
Published 16 days ago

About International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration. 

The Cost Proposal & Budget Manager (CPBM) will work with proposal development teams and Program Administration to provide proposal costing support and coordination for all aspects of IFES’ project-based business development efforts with a variety of donors and partners. In addition to supporting live proposals, the CPBM is responsible for developing and maintaining cost proposal templates and materials, reviewing outgoing cost proposals, monitoring cost proposals trends, and providing budget development training for IFES staff and partners.


  • Collaborates with Project Managers, Program Administrators, and Global Growth & Outreach unit to develop cost proposal budgets.
  • Provides value analysis of cost proposals in development to flag potential losses.
  • Reviews outgoing cost proposals for consistency and errors; determines whether budget proposals comply with regulations.
  • Assists project team in responding to donor questions on cost proposals.
  • Updates and customizes budget and budget narratives templates for various donors as needed.
  • Prepares and maintains list of standard budget inputs.
  • Develops user guides for cost proposal development; provides training on cost proposal development for Project teams.
  • Helps identify financial or operating risks associated with the execution of the contract or project.
  • Collects and reviews actual project spending vs initial budget information from Program Administrators to identify budgeting trends and improve overall quality of cost estimates.
  • Organizes and maintains institutional cost proposal resources and archive online.
  • Liaises with CEPPS finance counterparts on cost proposal budget development and review process.
  • Other duties as assigned by supervisor.


EDUCATION: Bachelor’s degree required


  • At least 8 years of progressive experience developing successful cost proposal budgets for USG and other international donor organizations.
  • Knowledge of USG rules and regulations.
  • Experience creating, updating, and training other on budget templates.
  • Extensive experience with Microsoft Office 365 products, especially Excel.
  • Working knowledge of Sharepoint.
  • Accounting or financial management experience a plus.


  • Excellent analytical, written and verbal communication skills. Committed to strong customer service.
  • Proven organizational skills and a capacity to handle multiple tasks under tight deadlines.
  • Demonstrated leadership, management and team mentoring skills.
  • Experience working with both Headquarters and Field Office teams.
  • Experience with non-profits required

LANGUAGE SKILLS:  English required.

TRAVEL: Limited, but as required


  • Medical, Dental, and Vision insurance
  • Monthly Benefit Allowance paid directly to all employees
  • Employer paid life and AD&D insurance at 3x base salary
  • 401(k) retirement plan with 1:1 employer match up to 6%
  • Employer paid Short and Long-Term Disability insurance
  • Generous vacation (starting at 3 weeks and increasing with time of service), sick leave, and personal leave
  • 11 Paid Holidays
  • Paid Parental Leave
  • Employee Assistance Program

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”


About International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 16, 2021
  • Application Deadline
    August 12, 2021
  • Education
    4-Year Degree Required
  • Professional Level


Temporarily Remote
Work must be performed in or near Arlington, VA
Associated Location
2011 Crystal Drive, Arlington, VA 22202, United States
10th Floor

How to Apply

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.