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Administrative Assistant

Posted by
Park Avenue Synagogue
|
New York, NY
New
|
Published 18 days ago

JOB TITLE:

Administrative Assistant - Synagogue Programming and Adult Education

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes a staff of more than 160 talented individuals, who together with our world-class clergy team, serve a membership of over 1,700 households. Our thriving Adult Programming, Early Childhood Center, Congregational School, Youth, and Young Family Education departments provide high-quality and inclusive Jewish educational, social, and worship opportunities to our members and the community at large.

DESCRIPTION OF JOB:

We are looking to hire a passionate, detail-oriented, and logistics-minded individual to join our Adult Education and Programming team. This position reports to the Director of Synagogue Programming and Adult Education and works closely with the Director of Content and Innovation, focusing on implementing a robust portfolio of program offerings. The Administrative Assistant will thrive in a fast-paced and dynamic environment, enjoy working on detail-oriented tasks, and collaborating with the other members of the Adult Education Team, PAS departmental partners, and volunteer leaders.

RESPONSIBILITIES:

  • General administrative tasks, including correspondence with members by phone and email, record keeping, and general clerical tasks.
  • Managing calendars and scheduling appointments for Director of Synagogue
  • Programming and Adult Education and Director of Content and Innovation
  • Manage departmental financial processes including purchasing supplies and tracking receipts, submitting requests for vendor payments, and updating department expense tracking documents
  • Assist the program team in logistics for in-person and virtual events, including room bookings, set-ups, and ordering food and supplies
  • Assist with day-to-day running of ongoing classes and events, including drafting and sending class/event reminders, assisting with class setups, and supporting Zoom and other virtual learning platforms
  • Create and manage event registration forms and input information into the synagogue’s database
  • Prepare online newsletters, and other communications as needed
  • Monitor accuracy of educational programming listings on PAS website and publications and update the website with new program information
  • Assist with other tasks as assigned

QUALIFICATIONS:

  • Detail-oriented
  • Fluent in Microsoft Word, Excel, Outlook and PowerPoint; additional computer skills, knowledge of Zoom, iContact and Salesforce are a plus
  • Capable of managing multiple projects and tasks at one time, and communicating progress of tasks effectively
  • A team player with strong interpersonal and customer service skills, including the ability to be warm and welcoming by phone and email
  • Able to work in a dynamic environment with changing demands and expectations, and flexible to new tasks
  • Resourceful and a self-starter
  • Demonstrate good judgment and an ability to discern when discretion is needed
  • Open and receptive to ideas and feedback
  • Flexibility to work occasional evenings and weekends
  • A minimum 3 years administrative or related experience preferred
  • Basic knowledge of Jewish holidays and customs a plus
  • 4-Year Degree Required

Salary: $40,000.00 - $43,000.00 per year

JOB TITLE:

Administrative Assistant - Synagogue Programming and Adult Education

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

On-site
50 E 87th St, New York, NY 10128, USA

How to Apply

Applications will be reviewed on a rolling basis. Qualified candidates* must submit a brief cover letter and a resume *to Zawnia Dehaney, Director of Human Resources.

Applications will be reviewed on a rolling basis. Qualified candidates* must submit a brief cover letter and a resume *to Zawnia Dehaney, Director of Human Resources.

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