1100 New Jersey Avenue Southeast
District of Columbia
The Board Relations Officer’s primary role is to support the strategic objectives of the organization by providing high-level support to the Board of Trustees of the African Wildlife Foundation (AWF). The successful candidate must be resourceful, highly organized, have excellent written and verbal communication skills, be able to work independently, be proactive, and exercises good judgment.
General trustee relations
- Serve as the point of contact for all Trustees, answering general inquiries and ensuring timely follow up for requests.
- Track contact and other relevant personal information for Trustees to ensure a personal touch (such as cards on birthdays, and flowers when sick). Flag key changes and events to the Chair, CEO, and VP of Development/Marketing as appropriate.
- Ensure materials and data related to the Board are up-to-date and are reprinted and distributed with changes as necessary and scheduled.
- Assist in scheduling bi-weekly calls between the CEO and Board Chair, – prepare draft meeting agendas.
- Organize corporate governance documents and records and assist in making periodic updates.
- Maintain organizational calendar to ensure AWF remains up-to-date and in compliance with all legal and governance requirements (such as filing deadlines) in the various jurisdictions in which AWF operates.
Board committee meetings
- Ensure that all Board committee memberships are up-to-date
- Set forward calendar of committee meetings – aim to have committee meetings through the end of the year set in January; work with staff members responsible for each committee to identify possible dates/times, then poll Trustees for their availability.
- Coordinate with staff members responsible for each committee to ensure all materials are circulated to committee members one week in advance of each meeting; recirculate materials and dial-in information with a reminder 15 minutes prior to the meeting
- As requested by the key staff, take notes during committee meetings and circulate minutes/action items after each meeting.
Full board meetings
- Working with the Chair and senior team to prepare the draft agenda for the Board meeting
- Prepare draft assignment list and timelines for staff responsible for preparing Board reports/presentations
- Ensure timely submission of drafts, review, and finalization of reports and presentations
- Conduct a final review of all Board materials – proof and ensure consistent styling and formatting
- Circulate electronic version of the Board book one week in advance of the business meeting
- Print and assemble Board books and all other materials
- Plan social events and activities outside of the Board business meeting
- Arrange logistical details – reserve venues, catering, hotel reservations, transportation (where necessary), etc.
- Test all equipment onsite at Board meeting venue one week in advance of the meeting (check laptop/projector connection, test conference calling system)
- Take notes during Board meeting and write up minutes and action items to circulate afterward
- Bachelor's degree preferred. High school diploma and equivalent experience may be accepted for qualified candidates.
- 2+ years of relevant, demonstrated experience in donor administration, office administration or in an executive support function
- Expert level written and verbal communication skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with people, including staff, board members, external partners and donors
- Demonstrated proactive approaches to problem-solving with strong judgement capability
- Experience interacting across cultures and other diversities
- Emotional maturity and openness to learning and growing
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle constantly evolving priorities, be adaptable to various competing demands, and demonstrate the highest level of responsibility and response
- Demonstrated ability to achieve goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Fluency in written and spoken French is an advantage
- Ability to manage sensitive and confidential matters with the highest level of professionalism
Minimum Education Required
How To Apply
Please apply at http://www.awf.org/about/careers/board-relations-officer