Associate, Events and Administration

Job Type

Full Time


Details: Commensurate with Experience



Start Date:


Application Deadline:



160 Spear St
Suite 360
San Francisco
United States


Position Summary

Northern California Grantmakers (“NCG”) is a dynamic membership organization that brings the philanthropic community together to build healthy, thriving, just communities. We are seeking a professionally mature, highly-motivated individual who join our team as an Associate of Events and Administration.

This role requires a person with strong execution skills and detail orientation, the interpersonal savvy to work effectively with a range of external and internal partners, and the acumen and intellectual ability to support various strategic initiatives. The ideal candidate will identify with the goals and mission of NCG and believe in the power of people coming together for change. While a part of the Membership Engagement team, the Associate is also expected to support the Policy & Communications team as necessary and appropriate. A successful candidate will need to blend flexibility with disciplined execution and strong self-awareness and confidence in operating through informal channels as well as established hierarchy.

Essential Job Functions

Program and Events Production, Support, and Management (65%)

 Support program logistics, including venue research, pricing, scheduling, working with caterers and other vendors, and scheduling meetings with speakers;

 Manage relationships with vendors and venues;

 Create program webpages and registration,

 Produce rosters, nametags, agenda, bios and materials for programs and events;

 Provide basic day-to-day administration on online functionalities as related to programming, including registering users for events and liaising with building front desk and input guests into online visitor system;

 Set up meeting rooms in accordance with meeting needs;

 Manage room technology, including state-of-the-art training room technology and Zoom video conferencing;

 Track and coordinate program registration in both Salesforce and Drupal:

o Respond to log-in requests and troubleshoot as needed;

o Participate in program planning meetings as needed;

 Provide post-program support, updating attendee lists, adding program resources to the website, creating post-program surveys, and sending out follow-up correspondence.

Administration and Online Technology (25%)

 Respond to program inquiries;

 Perform general administrative duties (communications, mail, copying, filing, etc.) related to achieving organizational goals;

 Assist in maintaining website and communications content to ensure effective uses of technology to advance organizational goals, including developing program pages, post-program communications, and Events in the Field;

 Support Member Engagement team in scheduling and administrative needs for programs and collaboratives.

Other Support (10%)

 Support as necessary with additional needs, including but not limited to Public Policy and Philanthropy California.


 Intellectual

o Detail-Oriented: Attention to detail throughout the entirety of a project.

o Problem Solver: A can-do attitude, problem-solving orientation, and a sense of resourcefulness.

o Organized: The ability to organize, prioritize, and manage complex, multidimensional projects and the commitment and ability to meet work goals in a timely manner.

 Interpersonal

o Adaptable: Ability to change course and support the successful completion of projects.

o Self-Confident: A belief that you are the right person to be in this job and that you have what it takes to get the job done.

o Team Player: Ability to work in a collegial and learning work environment.

 Motivation

o Customer-Oriented: Ability to relate effectively to people from diverse backgrounds and with a responsive, courteous customer service attitude;

o Enthusiastic: Positive attitude and ready to do what it takes to get the job done.

o Self-Motivated: Ability to work independently and continue on task.

 Education/Experience/Knowledge

o Experience in event planning and implementation;

o Technology expertise, encompassing Drupal, Salesforce, Zoom and Ready Talk

o Excellent verbal and written communication skills;

o Command of Microsoft Office;

About NCG

NCG brings philanthropy together to build healthy, thriving, and just communities. Our vision is to connect, inspire, and galvanize Northern California change makers in the pursuit of healthy, vibrant and just communities. We work to enhance the effectiveness of philanthropy and to strengthen the ties between philanthropy and its many stakeholders, including nonprofit organizations, government, business, media, academia, and the public at large.

We are an important catalyst for Northern California’s philanthropic community. We bring funders and other key stakeholders together to tackle big issues and achieve shared goals. To maximize the collective power of our community for greatest effect, we are now partnering with our members in three areas of focus:

  • Equity and Social Justice: Leveling the opportunity playing field and working to right persistent wrongs.
  • Leadership, Culture and Community: Nurturing the dynamic and diverse people and institutions in philanthropy.
  • Regional Vibrancy and Sustainability: Building networks to sustain the fabric and culture of the place we all love.
  • This approach will allow us to advocate for smart strategic philanthropy and community practice while maintaining flexibility to respond to emerging issues that impact our members and the Northern California community.

Work Setting

Physical Demands. While performing the duties of this job, the Events and Administration Associate is regularly required to sit and to use a computer keyboard, to talk or hear and use a telephone. The associate must occasionally lift and/or move up to 30 pounds. The position requires a level of energy adequate to work before and at certain events and also to get to and participate in meetings or events at several different locations during a single day.

Direction of Others. The Events and Administration Associate reports to the Director of Leadership, Culture, and Community and has no direct reports. Work is conducted in team and cross-team environments.

Decision Making/Problem Solving. The Events and Administration Associate makes day-to-day routine decisions regarding the proper organization, coordination and management of multiple projects, and participates in strategic thinking to ensure effective use of all of the organization’s resources.

Accountability. The Events and Administration Associate is responsible for coordinating projects, and works in close collaboration with the Director of Leadership, Culture, and Community to organize their workflow to advance NCG’s goals.

Learn more about NCG on the web at


We offer a robust benefit package including health, dental and vision insurance, paid time off for community service and participation in a retirement plan. You would be joining a joyful team of individuals committed to social impact, a positive working culture, and a respect for the many different aspects of life.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Application Process

To apply, please email your resume and cover letter to Put the title Associate, Events and Administration and your last name in the subject line. Please treat your cover letter as an invitation to tell a story that illuminates your interest in the field of philanthropy and in the work of Northern California Grantmakers. Applications are due on Friday, April 6th, 2018.