Head Registrar Traveling Exhibition Service

Job Type

Full Time


Details: Applicants will not be considered unless current salary and salary expectations are provided.



Start Date:


Application Deadline:



9 Hillyer Court NW
District of Columbia
United States


·        Reports to the Director of Traveling Exhibition Service (TES).

·        Supervise other registrars or related staff.

·        Manages registrarial duties for approximately 30 to 40 traveling exhibitions from early development through dispersal.

·        Works directly with Director and Exhibition Development Coordinator to develop new exhibitions.

·        For each exhibition, supervises or acts as the registrarial point of contact for the organizing institution, independent curator, lender(s), and/or venues. 

·        Works with IA&A Exhibition Manager (EM) to determine object and logistical needs of exhibition during development and throughout the duration of the tour.

·        With EM, create exhibition budget and maintain costs.

·        Maintain department budget of $1,3+m.

·        Create department budget forecasting and continually update anticipated expenditures.

·        Oversees receipt of income payments.

·        Creates or delegates and approves exhibition checklist, crate lists, condition report notebooks, packing notes, and installation manual for each exhibition for distribution to traveling exhibition venues.

·        Supervises shipping for approximately 40+ domestic and international exhibition transits annually.

·        Assesses shipping costs and income from venues for outgoing and prorated shipping.

·        Supervises and/or coordinates packing/crating, customs brokerage, insurance, courier arrangements, and exhibition consolidation and dispersal.

·        Travel as exhibition courier, multiple exhibitions, multiple annual trips.

·        Informs venues of special handling and security needs of objects through checklists and installation manuals, as well as via direct communication,.

·        Oversees annual insurance policy and insurance claims.

·        Review, submit, and implement comments/suggestions on all contracts (venue, loan, lender, collaborator, curator).

·        Process or delegate signed loan agreements for co-signature, copies to lenders, etc.

·        Supervise organization and maintenance of images for checklists, condition reports, and installation manuals.

·        Supervise exhibition files maintenance.

·        Manages art collection of over 400 works and promised works: organizing movement or artwork, conservation needs, ensure object location recorded in Access database.

·        Review facility reports, venue condition notes, and COI’s.

·        Assists EMs on exhibition catalogue development specifically on object identification and lender credits.



·        Graduate degree in fine arts, art history, museum studies, or archaeology.

·        5 FTE years of professional experience working in a museum setting, specifically on exhibition registration.

·        Firsthand experience and knowledge of regulations including CITES, domestic and international U.S. Indemnity, U.S. Immunity from Seizure.

·        Understanding of and familiarity with museum standards of practice

·        Skill in handling, moving, and packing fragile works of art.

·        Excellent writing skills and attention to detail.

·        Understanding of museum exhibitions and how they are generally organized.

·        Demonstrated success in creating and maintaining exhibition budget.

·        Demonstrated success at meeting competing deadlines and achieving performance goals.

·        Demonstrated ability to handle complex situations with grace.

·        Forward thinking and enthusiastic.

·        Success at exercising initiative and problem-solving.

·        Proficient in use of computers and other office equipment.

·        Ability to work cooperatively in a team setting.

·        Ability to lift 30 pounds.

·        Ability to travel regularly nationally, and sometimes internationally



Vacation, sick and holiday leave and generous health insurance coverage.

Professional Level


Minimum Education Required

4-year degree

How To Apply



To apply, send resume, current salary, salary expectations, date of availability, and 3 references to christinep@artsandartists.org