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Administrative Assistant, Liberty Division

Posted by

American Civil Liberties Union


New
|
Published 25 days ago

January 21, 2021
Negotiable

ABOUT THE JOB

The ACLU seeks a full-time position of Administrative Assistant, Liberty Division in the National Political Advocacy Department of the ACLU's National office in New York, NY.

The National Political Advocacy Department (NPAD) works to strengthen the efforts of the ACLU at the federal, state, and local levels of government. The department harnesses the political power that comes from having more than eight million members and supporters, as well as affiliates in every state. By organizing grassroots lobbying and issue campaigns using modern tactics, the ACLU seeks to achieve change as profound in the legislative, administrative and electoral arenas as it has accomplished through the courts.

Reporting to the Deputy National Political Director, Liberty Division, the Administrative Assistant will support the Liberty Division by ensuring the team has the tools, information, and logistical support necessary to accomplish its work. The Administrative Assistant handles clerical tasks and provides support to ensure that the Division operates efficiently.

RESPONSIBILITIES

  • Provide general clerical and administrative support to Division including scheduling, arranging travel, processing and tracking expense reports and invoices, data entry, maintaining filing systems, and ordering supplies
  • Handle scheduling for the Director and Deputy Directors
  • Handle travel arrangements and calendar for Deputy Political Director and Division leadership
  • Schedule, facilitate, and provide logistical support for division-wide events, welcoming guests, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
  • Coordinate travel and provide itineraries for Division staff using Concur. Process travel and other expenses using the Concur expense reporting system. Ensure expenses are coded and charged properly. Maintain related records
  • Code and submit invoices to Accounting for processing. Mail and track payments accordingly. Maintain related records
  • Maintain Division calendar and organize electronic and hard copy filing and tracking systems
  • Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed
  • Prepare, proofread, and edit documents
  • Provide administrative support for the managers' review of applications for intern positions
  • Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
  • Perform job-related special projects and other duties as assigned by the Division Director and Deputy Division Directors

MINIMUM QUALIFICATIONS

  • Ability to handle multiple assignments, prioritize tasks and see projects through to completion under tight deadlines
  • Must possess excellent communications skills, verbal and writing. Ability to pay attention to details
  • Ability to take initiative, and work independently as well as part of a team
  • Must be able to exhibit tact and diplomacy and demonstrate grace under pressure
  • Commitment to the mission of the ACLU
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts

PREFERRED QUALIFICATIONS

  • At least 2 years of administrative experience in a fast-paced environment
  • Previous experience with legislative issues, advocacy, or political work

COMPENSATION

Salary for this position is $62,871. Excellent benefits package provided.

ABOUT THE ACLU

For 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it's ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law

The ACLU makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail . If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

ABOUT THE JOB

The ACLU seeks a full-time position of Administrative Assistant, Liberty Division in the National Political Advocacy Department of the ACLU's National office in New York, NY.

The National Political Advocacy Department (NPAD…

Details at a glance

  • On-site Location
  • Full Time Schedule

Location

New York, NY

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