Program & Operations Assistant

Job Type

Part Time

Published

10/29/2018

Start Date

12/03/2018

Application Deadline

11/19/2018

Address

100 Campus Drive
Portsmouth
New Hampshire
03801
United States

Description

Program & Operations Assistant

Part-time (30 hours/week)

Community Campus

Portsmouth, NH

www.krempelscenter.org


Be part of a team making a significant impact on the quality of life of brain injury survivors. Krempels Center is a unique program for acquired brain injury survivors working on rebuilding their lives after injury. Located at the beautiful Community Campus in Portsmouth, NH, Krempels Center is comprised of a strong team of professionals and student interns working to help survivors post-injury address their challenges and have meaningful and productive experiences. The Center is a 20+ year organization with a budget of $600,000, and a mission-centric board of directors and talented staff. Krempels Center offers competitive salary and benefits.


Position Overview:

 

The Program & Operation Assistant’s primary responsibility is to provide administrative support to daily program and operational needs. 


Program Duties & Responsibilities:

General

·       Provide assistance with materials, space and technical needs for daily programming.

·       Coordinate scheduling and provide support for enrichment program guests.

·       Maintain community collaborations in support of members’ community integration.

·       Attends weekly program meetings and produces meeting notes.

·       Manages cash account(s), including processing and documenting day to day account activity and monthly reconciliation.


Communications

·       Responds to/addresses the needs of program phone calls.

·       Assists with communications to interns/volunteers, members, family members, referral sources, and others to ensure the smooth execution of programs and services.

·       Supports social media postings.


Data and Information Management

·       Keeps databases up to date to meet day to day program needs.

·       Produces reports regarding program data and information.

·       Maintains up to date member and intern electronic files.

·       Compiles and manages program photos.


Operations Duties & Responsibilities:

 

Equipment and Supplies

·       Supports the maintenance and replacement of computer and telephone systems and other electronic equipment, including troubleshooting basic malfunctions.

·       Assists in training employees on basic use and maintenance of IT/electronic equipment.

·       Purchases supplies and materials for organization, and ensures adequate inventory.

·       Maintains a detailed equipment and furniture inventory and conducts annual video inventory of general supplies.

·       Oversees disposal/redistribution of supplies, equipment, fixtures, furniture in disrepair/no longer in use. 

·       Maintains organizational storage areas and assures cost-efficient use. 


General

·       Daily management of organizational mail, including collection and distribution, as well as donations documentation.

·       Follows protocol for managing incoming checks and cash, including digital and off-site bank deposits.

·       Conducts off site-assignments as needed, such as banking and other errands. 


Education & Related Work Experience:

·       Bachelor’s Degree or equivalent work experience.

·       Minimum of one year administrative experience, preferably in a non-profit setting.

  • Comprehensive, basic technical and technological acumen.
  • Competent with Microsoft Office products; skills/experience with a variety of technology tools and platforms preferred.


Skills and Competencies Required:

·       Highly organized, with excellent attention to detail.

  • Proficient communication skills—interpersonal, verbal, and written.

·       Warm, professional, collaborative, and flexible in nature.

  • Strong time management, prioritization, and problem solving skills.

·       Proven ability to produce high quality work in a busy work environment.


Work Environment / Physical Requirements:

·       Routine office environment.

·       Able to lift/maneuver up to 20 pounds on occasion, and at varying heights.

·       Occasional night / weekend work required.

·       Must have own transportation, a valid driver’s license, and adequate insurance.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

opportunities@krempelscenter.org
http://krempelscenter.org

Every day at Krempels Center brings its rewards. Please email both cover letter and resume with Program Operations Assistant in the subject line by November 19, 2018 to: opportunities@krempelscenter.org

Applications will be reviewed on a rolling basis.


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