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Administrative Associate

Posted by
VitalTalk
|
Seattle, WA
New
|
Published 10 days ago

Position summary:

The part-time Administrative Associate (AA) plays a key role in supporting the entire organization, in particular, VitalTalk’s flagship Program and Faculty Engagement teams. The AA will gain exposure to multiple dimensions of our training program delivery and our national Clinician Faculty network. Attention to details, ability to be flexible and jump in to help the overall operations is necessary for this position. This position reports to the Director of Faculty Engagement.


Duties and Responsibilities:

Support the Programs team to plan and execute communication training courses.

  • Zoom calendar scheduling for facilitator small group rooms
  • Mailing course packets to participants
  • Support organizational Continuing Medical Education (CME) accreditation efforts
  • Miscellaneous administration to ensure smooth program delivery

Support the Faculty Engagement team to finalize course staffing

  • Assist with course staffing needs to meet requirements for the number and level of Faculty, considering advancement and availability
  • Create, analyze and manage regular course staffing surveys
  • Make iterative improvements to course staffing process
  • Maintain current, accurate course role documentation and knowledge base
  • Miscellaneous administration to ensure programs staffed with high performing faculty

Support office administration & CEO with data entry in Salesforce or Trello, calendar scheduling and general office support and team-building activities

  • Arrange future travel and meeting/event details for various stakeholders

Specific Qualifications:

  • Passion and commitment to furthering VitalTalks’ mission, vision, and values.
  • Strong organizational skills and attention to details
  • Demonstrated behaviors of responsibility and professionalism
  • Ability to prioritize across goals, activities, and constituencies
  • Bachelor’s degree completed or in progress
  • Experience in working in Education, Training, Public Health or Health Care a plus
  • 1-2 years office administration or event planning work experience
  • Demonstrated ability to communicate professionally with multiple stakeholders such as co-workers, vendors, clients, learners, and faculty.

This position is Seattle-based and part-time, estimated at 15-20 hours per week, with the ability to work remotely most of the time, with occasional visits to the office in Pioneer Square (current COVID protocol for minimal in person contact in place).

Position summary:

The part-time Administrative Associate (AA) plays a key role in supporting the entire organization, in particular, VitalTalk’s flagship Program and Faculty Engagement teams. The AA will gain exposure to multiple…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Job Type
    Contract
  • Start Date
    May 3, 2021
  • Application Deadline
    April 30, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level

Salary

$19-$23 per hour

Location

Remote
Work must be performed in or near Seattle, WA
Associated Location
Seattle, WA

How to Apply

Interested candidates should send a resume and cover letter (addressed to “Head of Talent”) to hiring@vitaltalk.org with the subject line “Administrative Associate – Your Name.” Beyond the usual cover letter lingo, be sure include one example of something you are passionate about that took planning, creative problem solving, and determined execution.

VitalTalk provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Interested candidates should send a resume and cover letter (addressed to “Head of Talent”) to hiring@vitaltalk.org with the subject line “Administrative Associate – Your Name.” Beyond…

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