Campaign Associate

Job Type

Full Time


Details: Compensation commensurate with experience



Start Date:



Palo Alto
United States


The Campaign Associate (CA) ensures the smooth functioning of the Northern Sierra Partnership by maintaining the financial and communication systems that support our campaign, coordinating meetings of the NSP Governing Council and Partners, and helping to plan and execute special events. Reporting to the Deputy Campaign Director, the CA has the following responsibilities:


Financial tracking and management: The CA serves as the primary liaison with NSP’s

fiscal sponsor, Community Initiatives (CI). Responsibilities include tracking, coding and submitting all donations and expenses, reviewing monthly financial statements to ensure that all donations and expenses are accurately reflected, and following-up as needed to ensure that any needed corrections have been made. With guidance from the Deputy Campaign Director, the CA also prepares financial reports, the NSP Campaign Report, and the NSP Campaign Balance Sheet for distribution to the NSP Governing Council.


Contract and grant management: The CA prepares vendor contracts and grant agreements at the direction of the NSP President and secures signatures on those contracts as needed by other parties. The CA works with CI to ensure that all grant payments are made, as scheduled. He or she also maintains a schedule of grant reports due and sends reminders to grantees at least one month in advance of due dates. The CA receives, reviews, and files grant reports, and forwards all reports to the President.

Office management: The CA keeps the Palo Alto office fully supplied and operational, with

equipment in good working order, files organized, and supplies on hand for current and anticipated work. As part of this work, the CA maintains the NSP photo archive.


NSP Governing Council and Partner meetings: Working with the President, the CA schedules and coordinates tri-annual meetings of the NSP Governing Council and quarterly meetings of the NSP partners. Duties include confirming meeting locations and attendance, planning meeting logistics, drafting meeting notes, and helping with other prep and follow-up, as needed.


Event implementation: The CA helps the Deputy Campaign Director and the rest of the NSP team plan and execute field tours, receptions, the NSP Annual Celebration & Picnic, and other special events to introduce donors and prospects to the NSP campaign.


Campaign support: The CA supports the NSP President, as necessary, and performs other duties as assigned by the Deputy Campaign Director and Campaign Director.


The position is based in Palo Alto, California and requires occasional travel to other parts of the Bay Area, Sacramento, and the northern Sierra Nevada.



•     Bachelor’s degree.

•     Exceptional writing and oral communication skills.

•     Basic computational skills and comfort working with Microsoft Excel.

•     Strong computer skills including comfort working on a MacOS platform, Microsoft Office, Salesforce, Adobe Creative Suite (InDesign, Illustrator, Photoshop, and Dreamweaver), Google Apps and other Internet cloud applications.

•     Familiarity with WordPress CMS and basic HTML (preferred).

•     Ability to troubleshoot minor IT problems.

•     Previous administrative or office experience (preferred).

•     Basic working knowledge of conservation science and strategies.



•     A high-energy individual who thrives in a fast-paced work environment and enjoys taking on a variety of tasks.

•     A focused, detail-oriented worker who can be counted on to complete tasks fully and within deadlines.

•     A person of proven personal integrity and trustworthiness.

•     A passion for conservation, outdoor recreation and the Sierra Nevada!


Benefits include medical/dental/vision insurance, 401(k) match, and generous vacation and sick leave.

Level of Language Proficiency

English (fluent)

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Email a cover letter and résumé to Lucy Blake, NSP President, at Applications will be accepted until the position is filled.