Comptroller

Job Type

Full Time

Published

06/08/2018

Address

8328 Georgetown Pike
McLean
VA
22102
United States

Description

Under the general, technical, and administrative supervision of the Chief Financial Officer, and in accordance with established policies and procedures, the Comptroller is responsible for overseeing and maintaining the School’s financial data and accounting work product. The incumbent will manage an effective, responsive and competent team of business office personnel to support faculty, staff, students, parents, and alumnus in a manner consistent with the vision and mission of the School. In addition to the items listed below, the Comptroller will participate in campus events and commitments as expected of all professional staff and represent the office in a positive manner. Specifically, the Comptroller’s responsibilities include, but are not limited to:

 

  • Hiring, training and supervising accounting staff in the business office, including regular meetings with each and annual evaluations.
  • Supervise, design, implement and maintain the Business Office Accounting software system and its interface with other computer systems within the school. Train new Business Office staff on appropriate modules.
  • Maintain general ledger and budget module of accounting software, including addition and deletion of accounts, and input and maintenance of annual budget.
  • Maintain fixed asset module of accounting software.
  • Assist Chief Financial Officer with preparation and monitoring of annual budget.
  • Monthly review and reconciliation of general ledger accounts. Preparation of associated monthly, quarterly, and yearly journal entries. Distribution of general ledger information to budget managers and school administration on a monthly basis. Assist Chief Financial Officer with input and reconciliation of quarterly financial statements for the Finance Committee and Board of Trustees. Monitor budget vs. actual for all accounts.
  • Coordinate audit work required for annual audit, including work papers and financial statement preparation, working with retained audit firm personnel.
  • Gather and prepare information required for preparation of annual Form 990 tax return.
  • Act as liaison to Audit Committee, providing information and support as needed.
  • Act as staff support at Finance Committee meetings, taking and preparing minutes.
  • Participate in Investment Committee meetings.
  • Preparation of surveys, compliance reports and information requests for financial data.
  • Capital Campaign and restricted gift, pledge, and expenditure tracking, including reconciliation with the Development Office.
  • Cash management duties including daily monitoring of cash balance in Operating Checking and Sweep accounts.
  • Cash management duties including monthly transfers to and from the Endowment and Capital Campaign accounts for restricted gifts received and corresponding expenditures.
  • Reconciliation of operating checking account.
  • Review of Accounts Payable checks on a weekly basis.
  • Other duties as assigned by the Chief Financial Officer to include maintaining positive and productive relationships between the Business Office and the other units of the school and Board of Trustees
  • Review and authorize invoice for bond fees and payments and pooled income fees.
  • Preparation of FASB 117 Statement for Bank and Auditors

 

Requirements:

  • Bachelor's degree in related field required; MBA preferred
  • CPA required; prior fund accounting experience preferred
  • Seven to ten years of related experience in a school or non-profit; three to five years supervisory experience required
  • Excellent and demonstrated skills in spreadsheet-based financial analysis
  • Proficiency in data management systems and computer applications (Blackbaud preferred); willingness and ability to learn additional applications as needed
  • Excellent organizational skills, attention to detail and ability to prioritize work; demonstrated follow through
  • Ability to handle sensitive and confidential matters with discretion
  • Excellent communication and interpersonal skills; ability to be diplomatic and demonstrate good judgment
  • Ability to make a contribution to the School outside one’s department
  • Ability to be a practitioner of diversity, equity and inclusion


Professional Level

None specified

Minimum Education Required

Master's degree

How To Apply

hr@madeira.org

Please submit your resume, cover letter and references to hr@madeira.org.


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