Job title: SIFPO2 Program Coordinator
Department: Family Planning Reproductive Health
Based in Washington, DC
Who we are
We're Population Services International (PSI), the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing.
There are over 9,000 “PSI'ers” around the world. It's a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
The Family Planning (FP) and Reproductive Health (RH) Department supports programs in 37 countries (and counting) to deliver high-quality family planning and safe abortion services to women and girls. We protect our clients' sexual & reproductive health rights by ensuring informed choice, voluntarism, client confidentiality & privacy, client safety and continuity of care.
A flagship program within the FP&RH department is Support for International Family Planning and Health Organizations 2: Sustainable Networks (SIFPO2). This six-year USAID-funded program is designed to strengthen family planning programs and other health services worldwide, with a focus on strengthening private sector channels including social franchise networks.
SIFPO2 received a surge of work for 2019 that means the administrative workload has increased substantially – and the team needs additional support to help manage this challenge! Some of the work will be interesting and exciting – you get to go to meetings, talk about subjects, learn things, and do things that are very interesting. A lot of the work will also be routine; taking minutes, organizing meetings, supporting people in tasks such as processing contracts or payments etc. So the Program Coordinator will be an organized clear communicator with a can-do attitude, willing and happy to do this job for 12 months, and with a demonstrated ability to perform and prioritize a variety of tasks on short notice within designated deadlines. S/he has at least 2 years of prior experience working in a fast-paced office environment.
Sound like you? Read on.
- Assisting in the tracking, compiling and reporting on SIFPO2's programmatic and financial reporting, including copy-editing donor reports and other technical documentation
- Assisting with sub agreement delivery and compliance
- Supporting country teams delivering field support activities, including managing templates, providing sub agreement support, and compiling environmental compliance plans and reports
- Researching selected topics, particularly RH service delivery, health marketing, or communications topics as requested by SIFPO2 to assist in development of SIFPO2 documents;
- Supporting the Program Management team of SIFPO2 with up to date and effective use of project management tools
- Coordinating logistics and managing reference materials for domestic and international meetings, trainings, webinars;
- Assisting with travel arrangements; visa applications, procurement and travel expense reconciliation
- Coordinate and facilitate the set-up and payment of consultant contracts
- Review and process vendor and consultant invoices; track and reconcile credit card activity and business communications expenses
- Assist with new employee set-up within various administrative systems
- Maintain internal SIFPO2 files/knowledge management website by posting new content and organizing existing content
- Assist in the preparation of documents, including PowerPoint presentations, spreadsheets and correspondence
- Manage the project-funded travel approval and reporting system
What are we looking for?
The candidate we hire will embody PSI's corporate values:
Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You'll strive to deliver the best possible result with the resources available. You won't be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it's the only way you'll learn and improve.
Collaboration: You'll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won't succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
Our ideal candidate will possess:
- Bachelor's degree in a relevant subject (Public Health, International Development) or equivalent experience;
- At least two years of prior work experience in a fast-paced office environment;
- Advanced computer skills (MS Office applications, including Word, Excel, Adobe Acrobat, PowerPoint and knowledge of graphic design)
- Strong writing skills
- Strong quantitative skills, with particular emphasis on working with budgets and spreadsheets
- Excellent organizational and administrative skills with special attention to detail and timeliness
- Proven ability to develop routines to manage large workloads and organize work efficiently
- Readiness to interact with a variety of people and assume diverse duties and tasks
- References will be required
- Must be authorized to work in the United States. B. PSI will not consider work visa sponsorship for this position
The successful candidate will be required to pass a background check.
What would get us excited?
- Are you hungry to build a career and get things done? We like a can-do, team-oriented attitude over and above everything else. But of the everything else…
- Experience living outside the United States and in multicultural environments is a plus
- Customer service oriented
- Excellent communication and interpersonal skills
- Proven problem-solving ability
- Ability to work efficiently and quickly under pressure
- Ability to prioritize and perform multiple tasks
- Ability to work with minimal supervision and follow through on assignments
- Demonstrated interest in international health and development issues
- Background in sexual and reproductive health, knowledge of USAID and the international donor community and the ability to work in Spanish or French are all pluses, but not expected or essential – just a bonus to us and you!
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
Minimum Education Required