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Fiscal Assistant

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Published 16 days ago

Description of Agency: 

Incorporated in 1998, the Alliance of Local Service Organizations (ALSO) is a 501(c)(3) non-profit organization based in Chicago, Illinois. We recognize that violence in homes and streets can be connected, and we work to end both. ALSO’s mission is to work in partnership with people living in risk of violence to promote safer streets and homes. Our vision is: Safe Homes, Safe Streets. 

ALSO carries out its mission in various and interconnected ways.

ALSO’s “Safe Streets” team provides outreach, case management, workforce development and legal services to street-involved residents of Chicago’s northwest side neighborhoods to help increase their safety and transform their lives. The Safe Streets team partners with a wide range of local organizations and coalitions, including Chicago CRED, Metropolitan Family Services, and Communities Partnering 4 Peace, which features ALSO and Chicago’s other leading outreach organizations that have combined their expertise to jointly impact Chicago communities most affected by gun violence. A member of the Restorative Justice (RJ) Hub Network, ALSO subscribes to this community led restorative justice approach to youth crime and conflict and to the RJ Hub values, including: Radical Hospitality, Accompaniment, Building Relationships with Youth and Families, Relentless Engagement of Stakeholders and Systems along with Collaboration and Relationships with other RJ Hubs.

In addition, through needs-based tailored training, consultation and resource-sharing, ALSO’s “Safe Homes” and “Policy” teams work with governmental and nongovernmental agencies located throughout the 56 U.S. States and Territories to build their capacity to improve systemic and community-based responses to address domestic violence, sexual assault, stalking and dating violence.

We work to reduce both community violence and domestic violence, and the ways in which they intersect. We emphasize partnerships with community members, elected officials, social service providers, local law enforcement, and restorative justice practitioners citywide to reduce community levels of community violence and domestic violence (intimate partner and familial). We help create a safer, healthier environment for young adults, youth and their families. These general approaches will be addressed using four major methods: Community-based Street Outreach, Community-based Case Management and Re-entry services, Victim Support Services and the Metropolitan Peace Academy Training.

website: https://also-chicago.org/also_site/

FB: @ALSOChicago

Position Overview:

Responsible for organizing and maintaining detailed records. Reviews check requests and purchase orders for completeness of documentation and proper allocation of expenses. Disburse checks according to distribution schedule.

Position Responsibilities:

  • Maintaining detailed records and journal entries for bill payments including credit card transactions, bills, invoices, vendors, office supplies and areas related to agency infrastructure (utilities, insurance, rent, etc.). Process payments and create documentation (including check printing and signature collection.
  • Assisting the Fiscal Team with personnel support. Includes but not limited to: timesheet tracking and staff reimbursement along with relevant documentation and journal entries.
  • Financial and administrative filing and related documentation.
  • Board meeting administrative support.
  • Provide support and documentation for annual audit.
  • Support onboarding with new staff, providing HR support related to benefits and new hire process.

Knowledge, skills and abilities:

To perform this job successfully, an individual must be able to perform each essential duty at a high level. This position requires the ability to: maintain a flexible attitude and approach, multi-task and establish and deliver priorities on time, maintain organization in a changing environment, and have the ability to make independent decisions, reflection and corresponding recommendations. Attention to detail a must.

Additionally, this position works as part of a larger diverse agency wide team, and must be team-oriented to accomplish the requirements of this position and to ensure a high level of responsiveness to funders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Requirements:

  • High School diploma or GED; A.A. or advanced certificate of training preferred; Good knowledge of accounting and bookkeeping procedures.
  • Bilingual Spanish preferred.
  • 3-5 years’ experience in Accounts Payable processing.
  • Good working knowledge of financial software preferred including: Quickbooks Desktop, General Ledger, Accounts Receivable, Accounts Payable, Grant Ledger, Billing and Collections. 
  • Attention to detail, with an ability to spot numerical errors.
  • Ability to communicate effectively orally and in writing.
  • Ability to meet deadlines with minimal supervision.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Physical Demands: Work requires some physical activity - walking over uneven terrain in all seasons, carrying and lifting (up to 25 lbs.) and local travel (in the future, when relevant). 
  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach. 
  • Work Environment: Fast-paced environment. Work is performed indoors and outdoors (with possible travel when relevant). Space to be on confidential conference and zoom calls when working remotely, along with internet access.
  • Equipment: General office equipment.
  • Schedule: This is a full time position. Schedule to be discussed.

Decisions and criteria governing the employment relationship with all employees of the Alliance of Local Service Organizations are made in a non-discriminatory manner, without regard to race, ethnicity, creed, religion, color, sex, sexual orientation, gender identity or expression, age, national origin, citizenship status, military service, marital status, order of protection status, handicap, disability including HIV/AIDS status, or any other factor determined to be unlawful by federal, state, or local statutes.

Description of Agency: 

Incorporated in 1998, the Alliance of Local Service Organizations (ALSO) is a 501(c)(3) non-profit organization based in Chicago, Illinois. We recognize that violence in homes and streets can be connected, and we work to end…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 15, 2021
  • Application Deadline
    August 5, 2021
  • Education
    Other Education Requirement
  • Professional Level
    Entry level

Salary

$35,000 - $40,000

Benefits

Benefits:

This is a benefits eligible position (health, dental, life).

  • 401k & FSA (Flexible spending account) available.
  • EAP (Employee Assistance Program).
  • Vacation and sick time available, when accrued. Personal time available upon hire date.
  • Professional development opportunities.

Benefits:

This is a benefits eligible position (health, dental, life).

  • 401k & FSA (Flexible spending account) available.
  • EAP (Employee Assistance Program).
  • Vacation and sick time…

Level of Language Proficiency

Bilingual Spanish preferred.

Bilingual Spanish preferred.

Location

Temporarily Remote
Work must be performed in or near Chicago, IL
Associated Location
2401 West North Avenue, Chicago, IL 60647, United States

How to Apply

Reports to: Seomara Sanabria (She/Her/Ella), Fiscal Manager

Interested candidates should send a current resume and cover letter (in the body of an email or a separate document) that identifies the position for which they are applying for, their interest in it, and why they believe they are a good fit to by close of business (central) to Seomara Sanabria ssanabria@also-chicago.org by 8/5/2021.

Reports to: Seomara Sanabria (She/Her/Ella), Fiscal Manager

Interested candidates should send a current resume and cover letter (in the body of an email or a separate document) that…

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