308 SW First Ave, Suite 158
Social Venture Partners (SVP) has retained Wahl and Associates, LLC, a local search and consulting firm. We believe this collaboration will support our efforts to seek a diverse applicant pool and keep SVP's efforts around diversity, equity and inclusion center stage.
The VP of Operations and Finance (VPOF) plays a central leadership role in managing the daily operations of the organization. The VPOF serves as the central implementation strategist, bringing together the leadership, relationships, and structures that support effective action. The VPOF develops systems, guides collaboration, and wisely allocates resources to efficiently deliver SVP’s mission with excellence. The goals of this role are a high-functioning team who loves their work and works well together, a thriving organization that attracts partnerships and increasing investment, and increasing evidence of positive community impact and meaningful growth in the capacity of our partners to participate in social change.
The VPOF is accountable to and supported by the CEO with significant interaction with the Board of Directors. Success in this role is critical to our mission delivery system because SVP’s capacity to deliver impact depends upon our own organization being a model for collaboration across sectors to achieve community impact.
Strategy & Operations (50%)
- Partner with the CEO and Board on vision, strategy and business modeling.
- Lead strategy execution, operations, and financial management, including accountability for HR, organizational development, culture and partner experience.
- Actively define and nurture a culture of collaboration and mutual accountability among staff, engaged Partners, and Encore Fellows.
- Develop, advance and manage the operational, technology and financial systems needed to support SVP’s strategic objectives. These systems include operations management structures, finance, accounting, grants/contracts management & reporting, information technology, human resources and evaluation/accountability systems.
- Implement industry best practices for internal systems and needed resources, with an eye toward both future needs and budget realities
- Support the organization’s strategic alliances and partnerships, as appropriate.
Financial and & Stewardship of Resources (25%)
- Ensure that operations are scalable and adequate funds are available to carry out our mission and adapt with resilience to changing internal and external conditions.
- Direct analysis and resulting decision making related to all financial reporting and forecasting. Direct budgetary planning and cost management in alignment with SVP‘s strategic plan.
- Supervise bookkeeping/accounting and HR personnel or contractors on day-to-day activities, ensuring adequate internal financial controls, systems and practices are up to date and in use.
- Ensure accounting functions are completed accurately and on time, including accounts payables, contributions/receivables, cash receipting, and payroll.
- Work closely with the development team to ensure the financial system is routinely reconciled with the donor management salesforce database. Develop reports and efficient processes for successfully managing partner receivables that ensure a positive partner experience and support organizational cash flow.
- Oversee development and maintenance of finance and personnel practices for banking, cash management, internal controls, compensation, and financial compliance. Ensure SVP is in compliance with all tax laws and filings.
- Act as the primary liaison to the Finance Committee, working closely with the committee to strengthen SVP’s financial position.
Collaboration & HR Management (25%)
- Develop and steward a high-performing staff and positive culture that make SVP an ‘employer of choice’; develop structures and processes aimed at creating an inclusive, solutions-oriented, accountable team culture that fosters new and creative thinking.
- Institute appropriate performance management practices that align core job expectations, success criteria, professional development, and feedback opportunities.
- Work closely with CEO to steward the commitment and manage the engagement of SVP’s Board of Directors.
- Design and curate SVP’s information management systems for greater efficiency and knowledge management.
- Oversee employee benefits systems including benefits selection and administration.
- Update and evolve employee management practices including hiring, onboarding, offboarding and performance evaluation.
- Manage systems migration from Microsoft to Google. Ensure SVP’s “physical plant” and technology meets needs of staff.
- Supervise personnel, volunteers and vendors related to the position’s area of responsibility, including Development Director, Director of Learning & Equity, and bookkeeper.
ESSENTIAL QUALITIES : FOR SUCCESS IN THIS ROLE:
- Systems Developer: Dedicated to providing organization-wide common systems for designing and measuring work processes; structures and adapts organization processes; committed to continuous improvement through empowerment and data management; leverages technology to positively impact quality; creates an open learning environment leading to the efficient and effective work processes.
- Decision Quality: Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.
- Organizational Agility: Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.
- Priority Setting: Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
- Approachable: Easy to talk to; spends the extra effort to put others at ease; warm, pleasant, and gracious; sensitive to and patient with the interpersonal anxieties of others; builds rapport and listens well; is an early knower, getting informal and incomplete information in time to do something about it.
- Composure: Cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a crisis.
- Integrity and Trust: Widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
KNOWLEDGE AND EXPERIENCE
- Minimum eight years of progressive experience with strategic and hands-on management of daily operations of a nonprofit, foundation or business.
- Minimum five years progressive experience managing finance and accounting; knowledge of forecasting, budgeting and cash management required. Familiarity with nonprofit fundraising and finance preferred.
- Minimum five years of experience managing and directly supervising personnel and contractors.
- Knowledge of organizational development principles and practices; demonstrated success developing a high performing team comprised of engaged, committed staff.
- Demonstrated commitment to advancing equity, diversity and inclusion efforts, especially for underrepresented racial groups
- Proven ability to inspire, influence, and guide others to achieve meaningful and lasting change.
- Exceptional communications and negotiation skills required in working with coworkers and partners including the ability to make a case for change, elicit concerns, and manage co-creation of shared agreements.
- Ability to consistently deliver important information in a timely fashion through appropriate channels according to the situation and recipient preferences.
- Able to identify, understand and transform conflict. Ability to communicate effectively and remain calm and courteous under pressure.
- Professional, polished and enthusiastic demeanor in person and on telephone. Polished communications skills in writing and presentations.
- Demonstrated ability to connect with business people and retirees and understand their core motivations, as well as personal, professional, and philanthropic needs.
- Ability to give and receive direction in written, oral, diagram, or timeline format.
- High level proficiency with G Suite Apps (drive, gmail, calendar), Microsoft Excel, QuickBooks, project management applications, and CRM systems. Experience with Salesforce.com is a bonus; ability to quickly master new technologies essential.
- Proficiency using cloud-based collaborative document sharing and editing.
- Experience with data design, management, and security to maintain quality and validity of information.
- Ability to identify appropriate channels for different information flows and experience training teams on best practices in the use of collaborative technologies.
- Ability to apply visual and written style guides to internal documents.
SVP’s open floorplan office is well lit with significant natural light, has minimal noise level, carpeted floors, bright colors, and shared staff kitchen. We are located on a Max line downtown with various transportation modes available for local travel to attend work related events. The physical demands and work environment expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Unwavering commitment to SVP's mission as well as a commitment to racial, ethnic and cultural equity.
- Work collaboratively in a team environment with a spirit of cooperation.
- Contribute to a work environment that encourages learning, respect for, and authentic engagement with people from diverse cultures and backgrounds.
- Focus on intent (and ways of being) in addition to actions and results.
- Maintain punctual, regular and predictable attendance for scheduled work sessions.
- Ability and willingness to listen to others. Respectfully give and receive feedback.
- Document project timelines and update progress in project management systems.
- Dress professionally and style-flex based on the situation and context.
- Keep computer and other SVP tools, especially those with confidential information, secured.
- Actively engage in professional development and contribute to team building and capacity development through mentoring and advising other team members.
- Physical Demands- Majority of the time (about 60%) spent in the office, working on the computer/keyboard and/or on the phone; remaining time walking around office, assisting coworkers, attending internal meetings; reach with hands or arms; balance; stoop/bend; talk and hear; may lift up to 20lbs., enter office building using stairs.
- Benefits: health insurance with alternative health benefits, IRA plan with employer match, medical flex plan, paid holidays (seven days with five additional flex days) and vacation (15 days in first three years), and Flexible Spending Plan for pre-tax savings on transportation, child care and/or out-of-pocket medical expenses (with $500/year contributed by SVP).
- Professional development: stipend of approximately $1,000 per year.
- Travel expenses are covered by SVP for internal meetings and business-related out-of-area travel and negotiated within reason according to policy and client standards.
- Training and connecting with other SVP international network staff is available electronically throughout the year and occasionally in out-of-town locations.
Level of Language Proficiency
Proficient in reading and writing in the English language.
Minimum Education Required
How To Apply
Please review the full job description and SVP Portland’s Commitment to Advancing Racial & Ethnic Equality before submitting the following materials electronically (PDF preferred) to email@example.com.
- A one-page cover letter clearly outlining your interest in leadership of operations and finance functions in a highly collaborative, rapidly evolving social change organization.
- A resume (no more than three pages) detailing relevant experience, work history, education, and accomplishments.
Application closing date: March 15th, 2018.
Preferred start by mid-April 2018.
NOTE: We will be reviewing applications and qualifying top candidates on a rolling basis.
SVP is a nonprofit committed to Equal Opportunity Employer standards. We are dedicated to the value of advancing equity and we seek to build an organization that reflects the diversity of our community. We strongly encourage applications from all persons from marginalized communities, including racial/ethnic groups and individuals with disabilities. Please review SVP Portland’s Commitment to Advancing Racial & Ethnic Equity.