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Administrative Assistant

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Published 11 days ago

Our school seeks a dynamic, committed, creative individual to serve as an administrative assistant at our front desk and to manage our afterschool program. Our Front Office Administrative staff members work collaboratively with the entire staff at our campus to support the front office needs. This position works with teachers and administrators and is an important role in ensuring a safe, comfortable environment for our students and staff. This is a 12-month, 50% part-time (2 – 6 pm), non-exempt, position with competitive compensation commensurate with experience, as well as benefits. The preferred start date is ASAP.

Responsibilities Include: 

  • Greet all visitors, have them sign in and give them a visitor’s badge 
  • Answer phone, forward calls, take messages, distribute messages 
  • Maintain office equipment 
  • Assist Sick Students 
  • Sort mail each day and assist with outgoing packages 


After School Program (Chugim) Coordinator 

  • Researches and contact potential instructors 
  • Ensures that the program meets curriculum criteria 
  • Negotiates instructor’s salary and frequency of pay 
  • Coordinates dates for different sessions and pricing for classes 
  • Creates brochure for all sessions 
  • Handles Chugim registration forms 
  • Creates Chugim roster for admin, teachers, and instructors 
  • Prepares snacks and water for children prior to the start of class 
  • Keeps track of instructor’s time and records info into a spreadsheet 
  • Supervises instructors periodically during class


Physical Requirements and Work Environment: 

  • Generally, work in a standard office or school 
  • Noise level is usually low to moderate and occasionally high 
  • May work in varied inclement outside weather conditions during special activities ∙ Regular requirements to talk and hear, stand, walk, sit, and use a keyboard and video display terminal 
  • Possible requirements to stoop, kneel, or crouch 
  • Occasional requirements to lift up to 30 pounds 
  • The work environment can be stressful at times, involving a wide variety of challenges, deadlines, and encounters with a diverse array of contacts 


Other: 

  • This job announcement does not necessarily present an exhaustive or all-inclusive list of responsibilities, qualifications, physical requirements, or work conditions.
  • The school reserves the right to supplement, modify, or delete any aspects of this job, including the position itself, at any time, as it deems advisable. 


Qualifications: 

  • Bachelor’s degree required 
  • Minimum of 3 years experience in a related field 
  • Excellent written communication skills 


Compensation 

Benefits including: Medical, Dental, Vision, 403b Retirement Plan, Long- and Short-term Disability, Voluntary Life/Accident Insurance, Work-Life Balance Employee Assistance.


About Us: 

Gideon Hausner Jewish Day School is an independent community school with an engaged and motivated student body that participates fully in both Jewish and secular activities. The school is committed to promoting academic excellence, community responsibility, and vibrant Jewish living. As a community day school, Hausner serves families from a wide range of Jewish backgrounds and religious practices. 

Gideon Hausner Jewish Day School is an Equal Opportunity Employer. We are committed to an inclusive, welcoming community, where all are accepted and are treated with respect. 

Hausner does not unlawfully discriminate in employment opportunities or practices on the basis of age, race, color, gender, sexual orientation, gender identity, disability, religion, veteran status, national, or ethnic origin, or any other basis prohibited by applicable law. 

Interested candidates should apply by sending a cover letter and resume to employment@hausnerschool.org, including the job title in the subject heading.


Our school seeks a dynamic, committed, creative individual to serve as an administrative assistant at our front desk and to manage our afterschool program. Our Front Office Administrative staff members work collaboratively with the…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    October 18, 2021

Location

On-site
450 San Antonio Rd, Palo Alto, CA 94306, USA

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