POSITION: The Outreach Coordinator reports to the Executive Director and the Program Director and works closely with the Program Manager.
PURPOSE: Provide direct support to a portion of each fellowship class and enhance the resource mobilization, visibility and outreach efforts of Princeton in Africa.
This role could be a great fit if you:
· Want to gain exposure to the international development field and the functioning of an international fellowship program
· Have an interest in mentorship
· Have a passion for communications
· Think creatively about finding and engaging new funding and strategic partners
· Want to deepen your knowledge of work and trends happening on the African continent
· Are self-driven, flexible, and curious and have strong time-management and problem-solving skills
ESSENTIAL FUNCTIONS (include but not limited to):
MARKETING & COMMUNICATIONS
- Manage production of all communications materials including PiAf’s bimonthly newsletter, annual report and all email campaigns
- Creating all print and online marketing materials
- Maintain PiAf website, including relevant updates for applicants, host organizations and alumni, with the assistance of a website consultant
- Under the supervision of the Executive Director, lead PiAf’s social media campaign, including the creation and measurement of on-message materials for Facebook, Twitter, Instagram and LinkedIn
- Assist in event management including promotion, vendor coordination & logistical support for the annual benefit, alumni events & recruitment events
Resource Mobilization & Management
- Work directly with the Executive Director to support all aspects of the development strategic plan, including researching & drafting grant proposals, donor acquisition & management, & fundraising events
- Manage spring & winter appeals
- Assist Program Manager in supporting alumni development efforts including tracking program alumni, organizing alumni events, and maintaining alumni website/database.
- Work with the alumni board to develop and implement yearly alumni campaign.
- Track all donations and manage donor correspondence throughout the year.
· Manage all donor records and mailing lists
- Manage reporting to donors throughout the year, including managing communications from sponsored Fellows
- Conduct foundation, corporation, and other prospect research, and identify additional fundraising opportunities that fit within our mission.
· Track monthly financial information & prepare reports for the Executive Director & accountant when needed
- Act as the primary point person for booking logistics for all onsite events including orientation, interviews & recruiting events
- In conjunction with other staff, assist in supervising interns and volunteers, including assisting with the recruitment and selection of interns each semester, coordinating interns’ schedules, and working with other staff to manage interns’ assignments and tasks.
- Assist Executive Director with supporting PiAf board members and preparing for quarterly PiAf board meetings.
- Manage PiAf’s general email account & phones
- Other administrative duties, as assigned.
FELLOW SUPPORT (dependent on candidate’s qualifications):
- Provide ongoing support to a designated set of Fellows (10-15 per year) including conducting regular check-ins, staying updated on Fellows’ activities, reviewing Fellows’ reports and managing ongoing issues
- Work closely with the program team to ensure that the health, safety and security of all Fellows is being adequately monitored and addressed
- Provide support & facilitate sessions as needed for the Fellows’ Orientation
- Conduct site visits and support the African based mid-year leadership retreat when eligible (position is eligible for international travel in year two of employment, contingent on funding availability)
- Read fellowship applications
- Interview applicants as needed
SKILLS & QUALIFICATIONS:
- Clear understanding of and passion for PiAf’s mission. Commitment to or long-term interest in Africa. Ability to act as a mentor to Fellows and to foster young leaders.
- Bachelor’s degree, with preference for focus on international development or education, international or African studies, nonprofit management, or similar field related to PiAf’s work.
- Strong preference for candidates with prior experience traveling independently or studying abroad in Africa or in a low or middle-income country.
- Excellent organization and communication skills.
- Strong English writing skills.
- Excellent attention to detail.
- Strong listening and conflict-management skills.
- Patience, creativity, and adaptability.
- Proficient with Microsoft Office programs, particularly Word, Excel and PowerPoint, and generally technologically savvy.
- Knowledge of InDesign, Photoshop or other design software
- Ability to juggle multiple tasks, adjust to sudden shifts in priorities, and maintain a good sense of humor.
- Willing and available to work occasional nights and weekends throughout the year.