Administrative Assistant to Assistant Principals - Upper School

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Ethical Culture Fieldston School | The Bronx, NY

Ethical Culture Fieldston School

Published 18 days ago

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves a diverse community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx, and the other in Manhattan. The Upper School, located in the Bronx, is comprised of approximately 600 students and 80 faculty members. 

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of equity and inclusion deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace diversity of ancestry, family, identity, culture, and belief and seek a student body and faculty that reflect the pluralism and socio-economic diversity of metropolitan New York. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives, and see the world beyond the self. 

We expect members of our community to engage in open dialogue about living and learning in a diverse environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic and progressive school a reality. 

Fieldston Upper School is seeking an experienced Administrative Assistant to two Assistant Principals (APs) for its front office to join the Assistant to the US Principal in maintaining a welcoming and collaborative office environment for faculty, students, and parents. 

The ideal candidate will have a friendly disposition, exceptional organizational skills, attention to detail, a proven record of working collaboratively with others, the ability to maintain the confidentiality of sensitive information, and excellent verbal and written communication skills. The ideal candidate will also demonstrate a genuine commitment to the values and mission of the School. A passion for working with upper school students, a flexible attitude, a commitment to lifelong learning, and a sense of humor are essential for this position. The Fieldston Upper School Administrative Assistant must move comfortably between the macro and micro aspects of the job and interact comfortably with students, parents, faculty, staff, and the entire ECFS community. 

Duties and Responsibilities:   

  • Assist the Assistant Principals with administrative and clerical functions including maintenance of calendars;
  • Organize events, reserve spaces, arrange logistics, ensure technology setup, order catering, and make transportation arrangements;
  • Work on Course of Studies yearly update;
  • Help to coordinate placement process for incoming Form III students (HS freshmen);
  • Record daily faculty/staff attendance;
  • Oversee scheduling and reservation of school spaces;
  • Assist with various HR and financial administrative functions (i.e. process purchase orders and payment requests, initiate payroll authorization forms, etc.)
  • Assist faculty with trip funds and deposits;
  • Maintain test calendar;
  • Assist Department Chairs with administrative tasks as needed;
  • Collaborate with other members of the school front office staff as well as faculty and staff throughout the division and at ECFS;
  • Support the Director of FSAP in preparation for and during summer program;
  • Process working papers for students.


  • Bachelor’s degree strongly preferred.
  • Excellent written and verbal communication skills.
  • Well-developed interpersonal, collaboration, and relationship skills.
  • Proficient with technology, including various data systems, Google platform and apps.
  • Must be an energetic self-starter with strong organizational skills and the ability to prioritize and juggle multiple tasks.
  • High level of flexibility and the willingness to do various levels of work as required.
  • Ability to maintain confidentiality.
  • Good judgment and problem-solving skills.
  • Must relate to and enjoy being with students.
  • Minimum of 5 years of proven experience with office administration—in a school setting preferred.

To be considered for the above mentioned position, please send a letter of interest, a resume, and contact information for three references. Applications will be reviewed as they are received, and the position will remain open until filled. Incomplete applications will not be reviewed. No phone calls, please.

EEO Info

Ethical Culture Fieldston School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ethical Culture Fieldston School complies with applicable state and local laws governing nondiscrimination in employment in every location.  

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional


Full benefits.

Full benefits.


3901 Fieldston Road, The Bronx, NY 10471