Finance and Administration Clerk

Job Type

Full Time




65 State Street
United States


MSEA SEIU Local 1989


REPORTS TO: Director of Finance and Administration

WORKS WITH: MSEA staff, members, vendors, unit payroll departments

OVERALL RESPONSIBILITY: To process payroll, financial and membership/dues transactions according to GAAP and MSEA-SEIU Local 1989 policies;  and to provide support/back-up functions for the IT Specialist position.

JOB DEMANDS: This is a full-time hourly position (40 hours). This position requires strong clerical and human relations skills.  A valid driver’s license and a dependable vehicle are required.


·        Application of bookkeeping principles and methods to the maintenance of specialized accounting and financial records following standard operating procedures

·        Ability to compile information and prepare reports

·        Ability to work independently, prioritize activities, use time efficiently, and meet deadlines

·        Knowledge of Microsoft Word and Excel, in addition to accounting and  database software

·        Analytical skills to resolve errors, discrepancies and reconcile data

·        Strong communications skills

·        Knowledge of rules and regulations for payroll, benefits and taxes (including Sales and Use tax)

·        Knowledge of Generally Accepted Accounting Procedures (GAAP)


·        Process weekly payroll and staff expenses – review for accuracy and adherence to policy

·        Track and monitor employee benefits, vacation/sick/comp time, etc.

·        Process Accounts Payable accurately, charge expenses and verify member expense requests

·        Interact with members, staff, and vendors to ensure accuracy and tracking of expenses

·        Process Accounts Receivable including dues, benefits, and contributions

·        Maintain tracking of Chapter Financials and distribution of Chapter Allotments

·        Process and maintain membership data including application processing, dues batching and reporting

·        Interact with various payroll departments in our bargaining units to ensure accurate reporting of dues

·        Monitor various account balances to ensure proper funding

·        Compile reports for various monthly, quarterly, and annual filing requirements

·        Assist in the preparation of reports for the day to day operation of the organization including, but not limited to, Finance Committee, annual budget preparation, Board meetings and Annual Meeting

·        Provide administrative support for the Director of Finance and Administration

·        Perform back-up role for IT Specialist

·        Assist in all areas of Finance and Administration, as needed

·        Other duties as assigned

This position is a bargaining unit position. MSEA-SEIU is committed to diversity and encourages women and minorities to apply for this position.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Send cover letter, resume and references to: Jessica Doody, Executive Assistant, MSEA-SEIU Local 1989, 65 State Street, Augusta, ME 04330 or