Finance and Administration Clerk


Job Type

Full Time

Published:

04/12/2018

Address

65 State Street
Augusta
Maine
04330
United States

Description

MSEA SEIU Local 1989

FINANCE AND ADMINISTRATION CLERK


REPORTS TO: Director of Finance and Administration

WORKS WITH: MSEA staff, members, vendors, unit payroll departments

OVERALL RESPONSIBILITY: To process payroll, financial and membership/dues transactions according to GAAP and MSEA-SEIU Local 1989 policies;  and to provide support/back-up functions for the IT Specialist position.

JOB DEMANDS: This is a full-time hourly position (40 hours). This position requires strong clerical and human relations skills.  A valid driver’s license and a dependable vehicle are required.

COMPETENCIES:

·        Application of bookkeeping principles and methods to the maintenance of specialized accounting and financial records following standard operating procedures

·        Ability to compile information and prepare reports

·        Ability to work independently, prioritize activities, use time efficiently, and meet deadlines

·        Knowledge of Microsoft Word and Excel, in addition to accounting and  database software

·        Analytical skills to resolve errors, discrepancies and reconcile data

·        Strong communications skills

·        Knowledge of rules and regulations for payroll, benefits and taxes (including Sales and Use tax)

·        Knowledge of Generally Accepted Accounting Procedures (GAAP)


KEY AREAS OF RESPONSIBILITY:

·        Process weekly payroll and staff expenses – review for accuracy and adherence to policy

·        Track and monitor employee benefits, vacation/sick/comp time, etc.

·        Process Accounts Payable accurately, charge expenses and verify member expense requests

·        Interact with members, staff, and vendors to ensure accuracy and tracking of expenses

·        Process Accounts Receivable including dues, benefits, and contributions

·        Maintain tracking of Chapter Financials and distribution of Chapter Allotments

·        Process and maintain membership data including application processing, dues batching and reporting

·        Interact with various payroll departments in our bargaining units to ensure accurate reporting of dues

·        Monitor various account balances to ensure proper funding

·        Compile reports for various monthly, quarterly, and annual filing requirements

·        Assist in the preparation of reports for the day to day operation of the organization including, but not limited to, Finance Committee, annual budget preparation, Board meetings and Annual Meeting

·        Provide administrative support for the Director of Finance and Administration

·        Perform back-up role for IT Specialist

·        Assist in all areas of Finance and Administration, as needed

·        Other duties as assigned

This position is a bargaining unit position. MSEA-SEIU is committed to diversity and encourages women and minorities to apply for this position.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

jessica.doody@mseaseiu.org

Send cover letter, resume and references to: Jessica Doody, Executive Assistant, MSEA-SEIU Local 1989, 65 State Street, Augusta, ME 04330 or jessica.doody@mseaseiu.org.


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