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Executive Assistant/PAVI Coordinator

Posted by
Penn Asian Senior Services
|
Philadelphia, PA

Penn Asian Senior Services


New
|
Published 13 days ago

November 2, 2020
October 30, 2020
$45,000 - $50,000Salary commensurate with experience.

Position Summary: The Executive Assistant/PAVI Coordinator is the first point of contact for incoming calls and for guests of the organization. The Executive Assistant/PAVI Coordinator is responsible for maintaining the scheduling, written responses and phone calls as it relates to the CEO and the Board of Directors and for building up and managing the PAVI educational programs.

Position Qualifications

 Bachelor’s degree required; education and experience in a business or health field setting preferred.

 Experienced in MS Office.

 Excellent oral and written communication skills.

 Excellent organizational skills.

 Ability to maintain excellent service to all colleagues and other contacts under stressful situations.

 Strong initiative, ability to work independently, and ability to meet deadlines are essential.

 Demonstrated ability to work in a diverse setting. Ability to relate with people of diverse backgrounds including staff, consultants, board members, foundation staff, donors, business and community leaders, etc.

Position Relationships

 Report to CEO

 Inter-Relationships: work closely with all administrative staff, regular contact with HHA’s, training instructors, current students, potential students, government agencies, AAA’s, community organizations, media, vendors.

Duties and Responsibilities

Administrative/clerical duties:

 Provide administrative support for the CEO, including schedule maintenance, written responses, and any other duties as requested.

 Participate in internal and external fundraising committees and groups.

 Plan and coordinate PASSi’s annual fundraiser, donor event, and other fundraising activities.

 Work closely with CEO and consultants on events and mailings.

 Participate in public relations activities including material development (i.e. agency annual report) and media relations.

Coordinate and support Board of Directors and organizational staff meetings. Summarize and distribute meeting minutes.

 Assure that all office telephones are answered promptly and professionally with calls/messages conveyed to the appropriate person.

PAVI Training Program:

 Build up program through the development of marketing materials, recruitment of PAVI students and through contacts with agencies and organizations. Track referrals and keep student records updated. Work closely with RN instructor(s) for determining applicants’ qualifications for training program. Provide students mentorship and support throughout the training process.

 Work closely with RN instructor(s) to develop and update PAVI curricula and training schedule. Recruit, orient, and provide materials for instructors.

 Check calendar for compliance monitoring.

 Register and coordinate state examinations.

 Responsible for developing and maintaining a file system for all data relating to the PAVI Training Program.

Position Summary: The Executive Assistant/PAVI Coordinator is the first point of contact for incoming calls and for guests of the organization. The Executive Assistant/PAVI Coordinator is responsible for maintaining the scheduling…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Entry level

Benefits

Penn Asian Senior Services Benefits

·        Paid Holidays, Vacation and Personal Days.

·        Health & Life Insurance.

·        Employer Match 401(k) Retirement Plan. 

Penn Asian Senior Services Benefits

·        Paid Holidays, Vacation and Personal Days.

·        Health & Life Insurance.

·        Employer Match 401(k) Retirement Plan. 

Level of Language Proficiency

Bilingual proficiency in English and Korean required.


Bilingual proficiency in English and Korean required.


Location

6926 Old York Road, Philadelphia, PA 19126

How to Apply

Include resume & cover letter with salary requirements.  

Include resume & cover letter with salary requirements.  

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