Office Manager

Job Type

Full Time

Salary

Minimum: $35,000
Maximum: $45,000
Details: Compensation for this full-time position in Santa Cruz, California will begin as an hourly wage commensurate with experience.

Published

07/11/2018

Address

Santa Cruz
CA
United States

Description

The non-profit Ventana Wilderness Alliance (an equal opportunity employer) is seeking an Office Manager.


The ideal candidate:


Neat, highly organized individual who takes pride in their work (even the small stuff!)

Self-starter with a strong work ethic and the ability to manage and prioritize multiple tasks

Outgoing, people-oriented, with strong interpersonal and communication skills

Flexible and able to assist with occasional weekend events (typically 3-4 per year)

Passionate about wildlands, wildlife, and conservation

Attention to detail, especially in terms of spelling, grammar, and syntax

Familiarity with Microsoft Word / Excel / Outlook, Google Calendar, Facebook, and Instagram is essential.

QuickBooks experience is strongly preferred.

Experience using Meetup, Eventbrite, Joomla/HTML, and Constant Contact is helpful but not essential.

Familiarity with the VWA's mission, programs, public lands, and the landscape we protect is strongly preferred.

SalesForce experience is a big plus.


Responsibilities include:


Office Management

Handling emails, phone calls, and voice mail

Forwarding emails and phone calls as needed

Greeting (occasional) visitors

Interfacing with volunteers

Processing mail

Updating Google Calendars

Maintaining office supply inventory

Managing swag inventory: brochures, stickers, etc.

Filing

Assisting with basic office upkeep as needed


Bookkeeping

Entering and paying bills

Printing checks, securing signatures

Managing credit card receipts

Making bank deposits

Managing petty cash

Managing (QuickBooks) payroll

Monthly account reconciliation


Membership and Fulfillment

Processing check and PayPal donations

Processing grant awards

Depositing donation batches

Completing membership fulfillment

Ordering t-shirts / other membership swag

Generating membership / donation reports

Preparing mailings


Special Events

Organizing outreach materials

Periodically updating outreach displays

Assisting with event logistics and execution

Assisting with photo-documentation of events


Web/Social Media

Responding to social media / web-based inquiries

Monitoring specific URLs, alerting staff to concerns

Assisting with event postings and calls to action

Social media and newsletter content generation

Assisting with website updates


Time Commitment and Compensation:


Compensation for this full-time position in Santa Cruz, California will begin as an hourly wage commensurate with experience. Company-subsidized health insurance is available after the first full month of employment.


To apply:


Send a resume and cover letter to vwa@ventanawild.org.


IMPORTANT NOTE:


TELECOMMUTING IS NOT POSSIBLE for this in-house position. If you currently reside more than 25 miles from Santa Cruz, CA, please explain why you are applying!

Benefits

Company-subsidized health insurance is available after the first full month of employment.

Level of Language Proficiency

English (essential)

Spanish (occasionally helpful, but not essential)

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

vwa@ventanawild.org
http://ventanawild.org

Send a resume and cover letter to vwa@ventanawild.org. Interviews are currently underway.


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