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Association Assistant

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.

 

Department

 

The Executive Department heads the office Management Team, and works in conjunction with the Board of Directors, to guarantee the overall functioning of MSF-USA and MSF-USA’s involvement in the larger MSF movement.

 

The Association Assistant together with the Association Coordinator and OCP Communications Officer, comprise the Association team. The Association team is strategically and functionally located in the Executive Department to facilitate the synergy between the Executive, Association, and the Board of Directors.

 

The Association Assistant reports to the Association Coordinator and works with both the Executive and Associative branches of MSF.

 

Project

 

MSF-USA became a membership organization in 1999 in response to an MSF International Council resolution that all sections should incorporate the ‘associative’ concept into their structure and governance. Therefore, under the general direction of the Association Committee of the Board of Directors the Association team’s role is to foster discussions within the MSF-USA Association and to cultivate a strong, vibrant, well-informed membership that is able to assume its responsibility to elect the Board of Directors, to engage in the annual review of MSF-USA at the General Assembly, and participate in key debates surrounding the humanitarian activities of MSF as a whole in order to provide ongoing guidance to MSF-USA and the movement.

 

The Association Assistant supports Associative life throughout the US office and Association by supporting the team’s administration, communications, and membership engagement.

 

 

Tasks

 

Administration

 

  • Arrange travel, accommodations, and visas (as needed) for Association team, Association members, and guests for Associative events.
  • Maintain the Association database, including updating member information and collaborating with Systems team to ensure proper functioning.
  • Prepare invoices and liaise with the Finance department to keep track of unit expenses.

 

Communications

 

  • Compose email blasts, Facebook posts, and internal communications that are distributed to the Associative network.
  • Participate in briefing and debriefing field staff traveling through the US office.
  • Support the administration of the internal Association website including producing content.

 

Event planning


  • Support the organization and management of logistics for the annual General Assembly (GA) and Regional Associative Meetings, including working with external vendors and managing volunteers.
  • Assist in preparations for the annual Peer Support Network training in collaboration with the PSN & Association Coordinators.
  • Help organize content and structure for evening debates and other internal events.

 

Membership engagement

 

  • Participate in the monthly Regional Hub call with regional coordinators around the country.
  • Support the planning and organization of Associative events and initiatives.
  • Solicit feedback from members and colleagues on events and content produced.
  • Collaborate in the strategic vision on sharing information and encouraging a culture of debate in the New York office and wider MSF-USA Association.

 

Required

 

  • Genuine interest in, and commitment to, the Associative dimension of MSF and our humanitarian work.
  • Strong communication skills. Ability to communicate with a wide variety of people including Association members, Board members, and Office staff.
  • Strong computer literacy skills, including the familiarity with Microsoft Office Suite, Dynamics or other CRM, web conferencing software (Microsoft Teams, Zoom), and willingness to expand skills.
  • Experience planning events and managing logistics.
  • Availability to work occasional additional hours and weekends for Associative events.
  • Excellent attention to detail and proofreading ability.
  • Initiative and confidence to ask questions.
  • Ability to work independently and proactively on multiple tasks.
  • English verbal and written fluency.
  • Residence in or willingness to relocate to NYC metro area (no relocation package provided).
  • US work authorization.

 

 

Please note that neither relocation assistance nor visa sponsorship will be offered for this position.

No phone calls and emails please. Only shortlisted candidates will be contacted.

 

Application Deadline: August 1, 2021.

 

Type

HQ  

 

Pay Class & Contract Type

Regular Part Time Hourly Nonexempt 

 

Compensation

Starting salary $28.14 - $29.26 per hour (commensurate with experience)

 

Working Time (Hours Per Week)

60% (21 hours per week)



MSF-USA/Doctors Without Borders is an Equal Opportunity Employer. No employee, or applicant for employment, shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, or sexual orientation or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity and inclusion are core values. As an employee, you become part of that mission. We expect this same commitment from our staff.

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Job Type
    Contract
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Salary

Starting salary $28.14 - $29.26 per hour (commensurate with experience)

Location

On-site
40 Rector Street, 16th Floor, New York, NY 10006
16th Floor

How to Apply

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