Administrative Manager (Los Angeles)

Job Type

Full Time


Details: Commensurate with experience.



Application Deadline:



Los Angeles
United States


Organizational Background:

Equality California (EQCA) is the nation’s largest statewide lesbian, gay, bisexual, transgender and queer (LGBTQ) civil rights organization with over 800,000 members. Equality California brings the voices of LGBTQ people and allies to institutions of power in California and across the United States, striving to create a world that is healthy, just, and fully equal for all LGBTQ people. We advance civil rights and social justice by inspiring, advocating, and mobilizing through an inclusive movement that works tirelessly on behalf of those we serve. Through its legislative work, EQCA has successfully sponsored 127 pieces of pro-equality legislation cementing California as the state with strongest LGBTQ-civil rights protections in the country.

Equality California Institute (EQCAI) is a 501(c)3 organization that has a parallel mission statement to EQCAI, its 501(c)4 counterpart. EQCAI educates the broader community on important LGBTQ issues such as transgender equality, violence and hate crimes, healthcare, health disparities, the needs of LGBTQ seniors and youth, homelessness and immigration. Over the last five years, EQCAI has spearheaded successful programs to tackle these issues, including multiple public education campaigns, such as Transform California, Equality4All, #Take It, I’m PrEPed, Let California Ring, Fair Share for Equality, the Breakthrough Conversations Project, and Health Happens with Equality.

Tentative Start Date: ASAP

Position Overview:

Reporting directly to the Director of Finance and Administration, Equality California and Equality California Institute seek a full-time Administrative Manager to assist with ensuring effective and professional day-to-day infrastructure operations and provide support in finance, human resources, technology and general administration.



Assist with daily financial operations of the organization including accounts receivable, accounts payable, bank reconciliations and monthly closings.

Maintain the organization’s donor database, prepare analysis and generate reports for departments as needed.

Assist with annual audit of the organization’s financial statements and preparation of annual tax returns.

Human Resources

Assist with payroll, health insurance benefits and 401K plan administration working with third-party providers.

Oversee the maintenance of a positive and healthy office culture including regular team building activities for staff.


Work with the organization’s external IT consultant to coordinate information systems, IT platforms and applications, and telecommunications to support staff, streamline processes and ensure data security.

Assist staff with day-to-day troubleshooting.

Plan and implement software upgrades and hardware purchases.

General Administration

Oversee office management including the procurement of supplies and equipment, maintenance of the organization’s email platform and phone messaging system, and liaison with building management as needed.

Support the administration of the Board of Directors including preparation of materials, scheduling meetings and tracking member information.

Provide administrative support to staff and take on additional assignments/special projects as determined by organizational needs.


Commitment to addressing issues impacting the LGBTQ community as well as advancing equality and social justice.

Strong proficiency in QuickBooks, Salesforce or like and MS Office (particularly Excel and Powerpoint); high computer literacy.

Bachelor’s Degree. A minimum of 3 years of related work experience in or with a non-profit organization.

Working knowledge of accounting and finance procedures; experience with financial management.

Ability to effectively multi-task and manage multiple projects with strong organization skills and attention to detail.

Excellent interpersonal skills and the ability to work well with people inside and outside the organization.

Excellent written and verbal communication skills.

Salary and Benefits:

Salary will be based on experience and includes competitive benefits (healthcare, dental, vision, long/short term disability, life insurance and 401K). This full-time position will be based out of the Los Angeles headquarters and may require evening and weekend work time on occasion. Having a car is a plus. 

To Apply:

Email resume (including names and contact of three references), cover letter and salary requirements to Valecia Phillips at Please be sure to put “Administrative Manager” in the subject line of your email.

We strongly encourage women, people of color, people of diverse gender identities, LGBTQ and non-LGBTQ persons to apply.

Professional Level


Minimum Education Required

4-year degree

How To Apply