Office Manager (SOAR Immigration Legal Services)


Job Type

Full Time

Salary

Minimum: $18.00
Maximum: $20.00
Details: SALARY: $18-$20 per hour.

Published:

04/03/2018

Start Date:

05/04/2018

Application Deadline:

04/19/2018

Address

7931 Northeast Halsey Street
Suite 302
Portland
Oregon
97213
United States

Description

Ecumenical Ministries of Oregon’s(EMO) SOAR Immigration Legal Services has the following open position. For more information about EMO please visit our website www.emoregon.org.


Office Manager (SOAR Immigration Legal Services)


PURPOSE: To ensure the smooth functioning of SOAR Immigration Legal Services under the direction of the Director of Immigration Legal Services.


APPLICATION PROCESS:  To apply, send a cover letter and resume by email to emo@emoregon.org or mail to EMO, 0245 SW Bancroft St., Suite B, Portland, OR 97239. Position closes April 19.


ACCOUNTABILITY: To the mission and goals of Ecumenical Ministries of Oregon as determined by the Board of Directors, and as administered by the President and his/her delegates.


REPORTS TO: Director of Immigration Legal Services.


DIRECT REPORTS: None.


MAJOR RESPONSIBILITIES:

  • In coordination with the Director of Immigration Legal Services ensure compliance with policies and procedures of SOAR Legal office in both Portland and Hillsboro locations.
  • Complete reports on clients served, fees received and other items as requested.
  • Responsible for accepting all client fees, writing receipts, creating reports, updating spreadsheet, keeping track of payment plans, preparing weekly deposit for Central Office, etc. 
  • Work with vendors, complete supply orders, ensure that daily operations of the office run smoothly. Prepare all check requests for bills in timely manner.
  • Under the direction of the Director of Immigration Legal Services, supervise and train receptionist and other administrative interns.
  • Provide administrative support to SOAR attorneys and accredited representatives.
  • Review intake packages and approve them for scheduling.
  • Review completed applications to ensure that all required documents have been included.
  • Create cover letters for outgoing applications and create closing letters.
  • Provide interpretation and translation for SOAR Legal clients.
  • Other duties as assigned.


REQUIRED QUALIFICATIONS

  • Ability to work within the mission, vision, and ethics of Ecumenical Ministries of Oregon.
  • Willingness and ability to work with people of diverse ethnicity, socio-economic circumstance, religion, culture and sexual orientation.
  • Experience working in a law office or similar setting.
  • Puts forth a courteous, friendly, helpful attitude at all times when working with staff and clients.
  • Strong organizational skills, attention to detail, and follow-through.
  • Excellent verbal and written communication skills
  • Ability to multi-task efficiently.
  • Proficient computer skills and working knowledge of Microsoft Office Suite products


DESIRED QUALIFICATIONS

  • Able to communicate fluently in English and either Spanish, Burmese, Arabic, Somali or Russian.
  • Experience working with immigrants or refugees.


WORK HOURS: Full time.


SALARY: $18-$20 per hour.



Benefits

BENEFITS: All regular employees (does not include on-call or temporary) are eligible for vacation, holidays, sick leave, credit union, employee assistance program and employee trainings. Employees in exempt positions that are at least 0.50 FTE or non-exempt positions that are 20 hours per week or more also receive medical insurance, dental insurance, disability insurance and life insurance, per eligibility requirements.

Level of Language Proficiency

  • Able to communicate fluently in English and either Spanish, Burmese, Arabic, Somali or Russian.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

emo@emoregon.org

http://www.emoregon.org

APPLICATION PROCESS:  To apply, send a cover letter and resume by email to emo@emoregon.org or mail to EMO, 0245 SW Bancroft St., Suite B, Portland, OR 97239. Position closes April 19.


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