Finance and Operations Manager

Job Type

Full Time

Published

08/07/2018

Address

New York
New York
United States

Description

Reporting to the Deputy Director, the Finance & Operations Manager will be responsible for oversight of all finance, accounting and reporting activities. A direct report to the Deputy Director, the Finance & Operations Manager will support presentations to the Board finance and audit committee and will work closely with the senior leadership team. S/he will serve as the “right hand” of the Deputy Director and play a key role in ensuring overall organizational efficiencies.

 

The Finance & Operations Manager will lead all day-to-day finance operations of a current budget of $1.8 million, including functional responsibility over accounting, accounts payable, accounts receivables, payroll, and grants administration. The Finance & Operations Manager will ensure Encounter has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Finance & Operations Manager will work closely with program leaders to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations. S/he will partner with the Deputy Director to enhance and better integrate finance, HR, and IT functions.

 

JOB RESPONSIBILITIES


Financial Management:

  • Oversee all accounts, and reporting systems, ensuring compliance with regulatory requirements; Maintains internal controls; Manages yearly financial audit.
  • Responsible for bills/invoices and expense reports; Liaison to vendors and banks.  
  • Analyze financial data and present financial reports including cashflow forecasting; researches trends in financial operating models and delivery.
  • Support annual budgeting process.
  • Oversee fundraising administration including maintaining income and fundraising records and managing acknowledgement.
  • Generate financial reports for grants and ensure expenditures are aligned with grant and program budgets throughout the grant/fund period.

 

Administration & Human Resources:

  • Primary administrator and coordinator of all HR related matters; Maintain personnel files; Ensure compliance with state and national laws.
  • Oversee administrative aspects of hiring, orientation and departure/termination of employees including management of all associated paperwork; Assist with hiring and search processes. 
  • Manage payroll process with approval from Deputy Director; Manage administration of benefits packages including time off reporting.


Office Management and Operations:

  • Oversee technical components of programs, including maintenance of online registration forms, coordination with travel agents, etc; Logistics support for events.
  • Phone, mail, filing as needed; Maintain office calendars, materials and records;
  • Schedule meetings, prepare materials, book rooms and liaise with caterer.
  • Manage database (Salesforce) ensuring data is up to date; adjust systems and plug-ins as needed.
  • Maintain website: Troubleshoot as needed, including back-end edits and coordinating with web developer.

 

Additional responsibilities and projects may be assigned as they arise.

 

CANDIDATE PROFILE

Experience

  • Bachelor’s Degree or equivalent experience relevant to the position
  • 4-6 years of experience in a finance and operations role, with a minimum of 2 years in budgeting and financial management, with proven track record of high quality work.
  • Experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, and payroll.
  • Experience in grants management as it relates to compliance and reporting on foundation grants.
  • Tech savvy with experience selecting and overseeing software installations; advanced knowledge of accounting and reporting software, QuickBooks preferred.
  • Experience effectively communicating key data, including presentations to senior management.

 

Qualities & Skills

  • Integrity, credibility, and unwavering commitment to Encounter’s mission
  • Excellent time management and prioritization skills
  • Superb project manager; A natural creative problem-solver with a “can-do” orientation; able to “manage up” effectively
  • Proactive, takes initiative; Where systems or processes are not working, this person steps up to create new ones and follows through on implementation
  • A driver who executes on all tasks and is accountable for their success
  • Strong interpersonal and communication skills
  • Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers; Keen analytic skills, able to strategically interpret data
  • Team player but able to work independently

 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

jobs@encounterprograms.org

For immediate consideration, please send your resume and cover letter (PDF format) to jobs@encounterprograms.org and indicate your name and "Finance and Operations Manager" in the subject line. Applications will be reviewed on a rolling basis.


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