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Administrative Assistant for Sustainability Organization

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Published 28 days ago

Sustainable San Mateo County – Administrative Assistant

(Independent contractor position, part-time, must live in San Francisco Bay Area)

Administrative Assistant works closely with Executive Director. Responsible for maintaining an organized and efficient office for Sustainable San Mateo County (SSMC). Performs day-to-day clerical duties and basic bookkeeping. This is an excellent opportunity for someone looking to advance their career in the sustainability field with a professional, well-respected organization. 

Founded in 1992, SSMC is a nonprofit dedicated to a vision of a sustainable future for everyone in the county. Its mission is to drive impactful action on economic, environmental and social equity issues that leads to sustainable practices and improves the long-term health of San Mateo County. SSMC's core programs include a Sustainability Dashboard that tracks sustainability metrics for all cities in San Mateo County, a Sustainability Ideas Bank that captures proven solutions that cities and businesses can adopt to accelerate sustainability, the Indicators Report that examines local sustainability performance in one key area each year and an annual awards program honoring sustainability champions. 

Part time, contract position. Flexible but consistent hours, with most work done remotely. Must work occasionally during evenings and come to the office in San Mateo, CA, from time to time. Submit CV and letter of intent via email to robert@sustainablesanmateo.org

RESPONSIBILITIES:

1) Clerical

●    Handle day-to-day communications for the Executive Director, schedule meetings, negotiate       contracts, etc. 

●    Maintain and develop the SSMC database

●    Billing, invoicing, assistance with basic bookkeeping responsibilities, general office duties

●    Maintain and archive essential financial, legal and personnel records

●    Send letters and emails to SSMC sponsors and community members

●    Take minutes at Board and Committee meetings 

●    Maintain electronic and paper filing systems

●    Respond to various email and phone inquiries from the public

●    Other duties as assigned

2) Membership and Communications

●    Help with outreach and volunteer management

●    Assist with email newsletters

3) Event Planning

●    Support annual Awards Dinner, auction, Indicators Launch and other events

●    Manage and maintain attendee lists, coordinate mailings 

QUALIFICATIONS:

●    Passion for sustainability and commitment to Sustainable San Mateo County’s goals

●    Education: Associate’s Degree in Administration or related degree; Bachelor’s degree preferred

●    Minimum 2 to 3 years of office experience  

●    Self-motivated, responsible and able to work independently

●    Excellent communication skills

●    Detail-oriented, strong organizational skills, ability to multitask

●    Web/computer savvy and experience with MS Office, Google Drive, social media and database management are essential. Experience with Constant Contact, QuickBooks, WordPress and photo editing software are a plus.

HOURS, AND SALARY

Hourly rate: $20 to $25, depending on experience. This is an independent contractor position.

Schedule: 20 to 25 hours per week. 

Sustainable San Mateo County – Administrative Assistant

(Independent contractor position, part-time, must live in San Francisco Bay Area)

Administrative Assistant works closely with Executive Director. Responsible for maintaining an…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Job Type
    Contract
  • Start Date
    October 25, 2021
  • Application Deadline
    October 1, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Professional

Salary

$20 - $25 per hour

Benefits

Flexible work hours, contract position

Flexible work hours, contract position

Level of Language Proficiency

English, MS suite, graphics, web coding, web management

English, MS suite, graphics, web coding, web management

Location

Remote
Work must be performed in or near San Mateo, CA
Associated Location
San Mateo, CA, USA

Apply to This Job

Instructions:

robert@sustainablesanmateo.org

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