Institutional Partnership Officer

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Published 24 days ago

Job Description

Position: Institutional Partnership Officer

Reports to: Senior Partnership Adviser

Duty station: Washington DC, USA

Duration and type of contract: At-will

Hours per week: 40 hrs per week, full time 100%

Pay Grade: Grade 6 ($59,340 - $61,740)

Mandatory: Candidate must be currently eligible to work in the US and willing to live in Washington DC. Unfortunately, we are unable to provide sponsorship for visas at this time.

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

1. Background

Institutional Partnership Officer (IPO) will work in the Partnerships and Policy Department. The Partnerships and Policy Department is responsible for NRC’s strategic relations with institutional donors and private foundations and is the “centre of excellence” on donor/partner relations in NRC, thereby providing support to all Departments, and Regional, Country and Representation Offices in the organization. This includes being responsible for developing relevant global strategies for resource mobilization; developing funding prospects with existing and new donors; further streamlining NRC’s procedures, processes and tools related to resource mobilization and grant management; developing and providing internal training and help-desk support, etc.

The IPO, USA will work under supervision of the Senior Partnership Adviser (SPA) and in close coordination with the U.S. Grants Finance Adviser as part of the U.S. Institutional Partnership (IP) team. The IP team focuses on ensuring that all NRC submissions to the US government and other partners are quality applications in full compliance with donor requirements. This is achieved by providing tools, training, and consultation to NRC program teams (the “help desk” function), and by serving as an intermediary between U.S. government donors and the NRC field teams (the “liaison” function). The position involves frequent contact with NRC’s field teams in conflict-affected countries, and may include opportunities to travel and provide on-site training on complying with US government regulations.

2. Role and Responsibilities

The purpose of the Institutional Partnership Officer is to provide essential support to the SPA in building NRC’s capacity to win and implement funding from U.S. government donors, primarily USAID’s Bureau of Humanitarian Assistance (BHA), and the State Department’s Bureau of Population, Refugees, and Migration (PRM). As such, the IPO is responsible for assisting with these donors to ensure good working relations between the donors and NRC, build internal capacity to manage U.S. government funded projects, and maintain a help desk on donor related issues.

o Serve as front-line liaison between U.S. government donors and NRC field offices on administrative matters relating to U.S. grants, including programmatic reports, funding applications and modifications, information requests, and routine updates.

o Track due dates for reports, funding applications, and other document requests, ensuring that all documents are submitted to donors on time. Correspond with NRC field offices to ensure that they are aware of deadlines, and that all required documents are received in a timely manner.

o Relay information and documentation requests from donors to NRC field offices. Provide advice on donor expectations and requirements in proposal and reports.

o Review reports, applications, and other information and documentation prior to submission to donor to ensure that they are complete, responsive, and compliant with donor requirements for both content and format. Request revisions and/or clarifications from field offices as needed.

o Support help desk function to keep NRC field offices informed of U.S. government requirements to apply for and implement U.S. grants.

o Maintain and update donor information pages on NRC SharePoint, ensuring that all templates and guidance documents reflect the most recent rules, regulations, and guidelines.

o Produce and disseminate regular notices and updates on U.S. government humanitarian funding opportunities, trends, and processes and distribute to the NRC community through available channels.

o Ensure relevant NRC colleagues and units are provided with timely and comprehensive information on donor priorities and concerns.

o Assist with the development of training tools and presentations, employing innovative technology to increase and enhance both synchronous and asynchronous learning opportunities.

o Liaise with other NRC units to assist with resource mobilization and provide support on donor related issues

o Stay updated on NRC ‘s priorities and funding needs, and assist with matching those priorities with funding opportunities through identification, tracking, and sharing of information about new funding opportunities.

o Undertake “donor mappings” upon request from NRC Country Offices and departments

o Launch and support prioritization processes for global and other non-specific funding opportunities

In addition, it is expected that the IPO support and cover for the SPA as and when needed within her/his capacities.

3. Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position:

o Operational engagement with and resource mobilisation from partners: critical interface with Field Operations (FO) and support to the SPA.

o Help-desk support and capacity building: critical interface with the Country Offices and all other units in NRC related with donor funded projects at FO.

4. Competencies

4.1 Professional competencies

Generic professional competencies for this position:

· College degree in a relevant field preferred (e.g., international relations, area studies, public policy, etc.).

· Experience with a humanitarian/development organization and/or U.S. government funding agency, either at head office/capital or field/embassy level.

· Knowledge of U.S. government grant regulations and processes, including experience working with USAID and/or U.S. State Department grants and cooperative agreements.

· Documented results in resource mobilization, including with developing proposals and reports to government donors, or similar

· A thorough understanding of Project Cycle Management, especially of the logical framework approach.

· Excellent interpersonal and communication skills, including negotiation skills and training facilitation basic skills.

· A conscientious and structured person with strong planning and administrative skills

· Excellent computer skills, including Microsoft Office Suite (especially Word, Excel, and PowerPoint), presentation software, and social media platforms

· Excellent written oral communication skills, with demonstrated experience communicating in multi-cultural environments

4.2 Behavioural competencies

· Planning and delivering results

· Working with people

· Analyzing

· Communicating with impact and respect

· Coping with change

5. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

· The Job Description

· The individual Work- and Professional Development Plan

· The NRC Competency Framework

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment. 

Job Description

Position: Institutional Partnership Officer

Reports to: Senior Partnership Adviser

Duty station: Washington DC, USA

Duration and type of contract: At-will

Hours per week: 40 hrs per week, full time 100%

Pay Grade: Grade 6 ($59,340…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    September 15, 2021


Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

How to Apply

Please apply with your CV and Cover Letter through our online portal only.

Please apply with your CV and Cover Letter through our online portal only.

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