Operations and Events Coordinator

Please send resume, cover letter via email only to jobs@WIF.org with “Operations and Events Coordinator Applicant” in the subject line of your email. No phone calls please.

About the Organization

Women In Film (WIF) is a non-profit organization dedicated to promoting equal opportunities for women, encouraging creative projects by women, and expanding and enhancing professional development and sustainability for women in all forms of media. Founded in 1973, Women In Film advocates for and advances the careers of women working in the screen industries – to achieve parity and transform culture.

About the Position 

We seek a full time Operations and Events Coordinator to support the Director of Operations and Events in overseeing operations of the organization including the physical office, hardware and software, HR, and insurance. Event coordination includes venue research, coordinating tech needs, event check in, and volunteers.

Responsibilities are as follows:

Operations

• Hardware and Software: Schedule repairs and purchase of phone system, computers, software, copier, internet, email servers and other office equipment.
• Maintain organizational timeline document, as well as operations timeline for renewals (insurance, etc) and updates in only project management system
• Assist with scheduling onboarding and off-boarding for all staff and interns.
• Support implementation of HR policies, and best practices including team building outings and celebration of anniversaries.
• Coordinate interviews during recruitment and hiring for full time, part time, and temporary staff.
• Coordinate training and development needs for employees
• Liaise with building management and staff for repairs, cleaning, parking, HVAC, fire safety
• Order and organize office supplies
• Maintain office space reservation calendar

Events 

• Research new venues, and coordinate site visits and walkthroughs prior to events
• Support Events Producer and Director of Operations and Events with logistics of Annual Gala, Oscar and Emmy Party. 
• Assist with production of in person events including Member Summit, Financing Intensive, and other member events as needed. 
• Support talent asks and talent management (transportation & wrangling) for events. 
• Assist with invitation process and guest lists for programs, Annual Gala, Oscar Party and Emmy Party. 
• Other duties as assigned by the Director of Operations and Events. 

Qualifications:

• Interest in working in a support role for an arts organization or entertainment company
• General knowledge of film, television, media and event landscape.
• Microsoft Office and Google suite proficient; Adobe Creative Suite, design, database experience a plus
• Production experience a plus
• Strong verbal and written communication skills
• Excellent prioritization and organizational skills, including attention to detail while not losing sight of the big picture
• Ability to take initiative, be creative, work well independently and as part of a team
• Ability to work nights and weekends as needed
• Reliable transportation required
• A genuine interest in Women In Film’s mission and a commitment to achieving parity in the entertainment industry.

This is a full-time/non-exempt position, Monday through Friday, though weeknight and weekend hours may be required. Position is located in Los Angeles. 

Hourly rate: $22.50-$26/hr, depending on experience

Please send resume, cover letter via email only to jobs@WIF.org with “Operations and Events Coordinator Applicant” in the subject line of your email. No phone calls please.

Learn more about the organization at www.WIF.org 

WIF is an equal opportunity employer. WIF strongly believes in the strength of diversity and therefore, actively encourages applications encouraging people of any race, color, sex, national origin, religion, age and ability to apply for positions.