Director of Administration and Finance

Job Type

Full Time


Details: Competive salary, reimbursement of job-related out-of-pocket expenses, exempt from overtime compensation



Application Deadline



Two Penn Center, 1500 JFK Blvd.
Suite 1500
United States


This position requires a highly organized individual who can prioritize well, and handle a wide range of responsibilities. The Manager of Finance and Administration will assist the Director in maximizing internal controls and overall administrative management, human resources, and information technology. In addition, the position is responsible for assisting in budgeting, procurement, staff management, and Board support.


Duties and Responsibilities:

  • Assist Executive Director with development, review and implementation of agency policy and procedures
  • Fiscal management pursuant to annual budgets for agency cost centers
  • Record accounts receivable and accounts payable; pay vendor bills; record cash receipts; review spreadsheet allocations; adjust accordingly
  • Prepare for annual audit
  • Prepare Invoices for program contracts
  • Work with outside contractors, vendors, etc.
  • Oversee acquisitions including equipment, maintenance, and services
  • Manage employee benefits including options research, cost comparison and evaluation, and timekeeping
  • Manage and record payroll using reports from outside vendor
  • Work with development staff to build new project budgets and integrate with agency budget
  • Assist with fundraising including data management
  • Support work of Board of Directors and its committees
  • Oversee daily office operations including network operations
  • Hire, supervise and evaluate assigned staff
  • Other related duties as assigned


  • 3-weeks vacation in first year
  • 15 sick leave days per year cumulative to 60 days
  • 3 personal days
  • 11 holidays
  • Health Insurance: Agency covers 85% of premium for full-time employee; Employee may add spouse/family at cost to them – pre-tax
  • Employee may purchase dental for self/spouse/family – pre-tax
  • Life/Long Term disability
  • 401(k): All employees are eligible to participate in the 401(k) – Agency matches up to 3% of salary; employee contributions are subject to limits defined by the IRS – unless an employee opts for a Roth account, contributions are pre-tax
  • Flexible Spending Account (FSA): All employees are eligible to participate in an FSA – annual limits are subject to IRS rules and contributions are pre-tax; both dependent care and medical are offered
  • Transit Check: Employees may opt for payroll deduction to cover commuting expenses (public transportation and parking) – Transit Checks are available for each quarter – new employees are eligible to participate for the first full quarter after their hire date provided they opt in prior to the order submission, deductions for transit checks are pre-tax

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please mail or email cover letter, resume and salary requirements to:

               Diane A. Menio


               Two Penn Center/1500 JFK Blvd./Suite 1500

               Philadelphia, PA 19102


               No calls please

CARIE is an equal opportunity employer