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Finance and Operations Manager

Posted by
Heyday
|
Berkeley, CA
New
|
Published 10 days ago

Join the finance department of a nonprofit independent publisher during an exciting period of growth and with a fiftieth anniversary on the horizon. This is a rare opportunity to join Heyday’s brilliant and committed staff of twelve to create and promote soulful books with lasting cultural importance.

About us: Heyday is an independent, nonprofit publisher founded in 1974 in Berkeley, California. Through twenty new books per year and a backlist of two hundred titles, we promote civic engagement and social justice, celebrate nature’s beauty, support California Indian cultural renewal, and explore the state’s rich history, culture, and influence.

About you: You will be responsible for financial reporting, bookkeeping, and office/HR management; ideally you have experience in all of these areas. You are energized by the prospect of working at a scrappy nonprofit and helping us to align our visions and our resources. You have strong critical thinking skills and can prioritize your time effectively according to the needs of the company. You are extremely organized and meticulous about details. You have experience with QuickBooks online and knowledge of nonprofit and/or accrual accounting, GAAP, and FASB 116 and 117. Publishing experience is a plus, especially familiarity with Acumen. You are Bay Area–based. We have flexibility about hours and in-office work, but we expect your regular presence in our Berkeley office, pending Covid policies and regulations. Our staff of eleven is 100% fully vaccinated.

About the position: This position is full-time and reports to the General Manager. Health, dental, and vision benefits, along with access to a 401k included. Generous holiday, comp, and PTO policies. Salary range $60,000–$70,000, depending on experience. Starts immediately.

Duties

Financial Management and Reporting – 75%

  • Manage all accounting functions, including accounts payable and receivable, payroll, employee expense reimbursements, and bank reconciliations.
  • Manage monthly, quarterly, and yearly accruals, such as work-in-progress recognition, release of funds for restricted use, inventory, book sales, and cash management.
  • Analyze and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements, and oversee all financial and project/program accounting.
  • Coordinate annual audits, serving as point person for external auditors.
  • Assist in annual budgeting and planning process in conjunction with the General Manager.

Operations – 20%

  • Oversee administrative functions and office facilities to ensure efficient and consistent operations, including ordering office supplies and devising and implementing plans for hardware and software.
  • Coordinate all communications with authors about royalties, providing annual statements and payments. Set up royalty accounts in Acumen for new titles.
  • Manage business licenses, certificates of residence, tax reporting, and other filings with government entities.
  • Manage our fiscal sponsorship of the Nature Journal Club and the annual Wild Wonder Nature Journaling Conference.

Human Resources – 5%

  • Administer company benefit programs, including health benefits, 401k, vacation time accounting, and FMLA claims.
  • Onboard new employees and maintain personnel files.
  • Keep abreast of changes to and ensure compliance with all local, state, and federal
  • labor legislation and regulations.

Please submit your résumé and a cover letter to jobs@heydaybooks.com.

Heyday is an equal opportunity employer. We will not discriminate and will take affirmative action against discrimination based on race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of our activities or operations. 

Join the finance department of a nonprofit independent publisher during an exciting period of growth and with a fiftieth anniversary on the horizon. This is a rare opportunity to join Heyday’s brilliant and committed staff of twelve to…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 15, 2021
  • Application Deadline
    October 29, 2021
  • Professional Level
    Managerial

Compensation

USD 60,000 - USD 70,000

Benefits

Health, dental, and vision benefits, along with access to a 401k included. Generous holiday, comp, and PTO policies.

Health, dental, and vision benefits, along with access to a 401k included. Generous holiday, comp, and PTO policies.

Location

Temporarily Remote
Work must be performed in or near Berkeley, CA
Associated Location
Berkeley, CA, USA

How to Apply

Please submit your résumé and a cover letter to jobs@heydaybooks.com.

Please submit your résumé and a cover letter to jobs@heydaybooks.com.

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