Executive Director

Job Type

Part Time

Salary

Minimum: $35,000
Maximum: $46,000

Published

10/24/2018

Start Date

01/01/2019

Application Deadline

11/16/2018

Address

150 Shelton Mcmurphey Boulevard
Suite 208
Eugene
Oregon
97401
United States

Description

WellMama is seeking a new executive director. WellMama’s mission is to provide support, information, advocacy, and access to appropriate treatment to women who may be suffering from perinatal mood or anxiety disorders as well as mental health conditions related to all reproductive health events. WellMama is dedicated to raising community awareness of perinatal mental health by providing education on prevention, universal screening, and appropriate treatment and resources to women and the professionals who serve them. Our values are as follows:

  • Accurate information and support for the emotional challenges of pregnancy, birth, and parenting is a matter of basic rights, social justice, and appropriate health care.
  • Women and their families should never feel alone.
  • Parents are never to blame for their depression, anxiety, or mood disorders, and they should receive understanding and compassion from their communities.
  • Emotional support during pregnancy and after deliver is key to preventing the development of severe mood disorders, including postpartum depression.
  • All families should have access to pregnancy and postpartum support services.


WellMama is experiencing growth and is well positioned to now have two paid staff: this position of Executive Director and an existing Program Manager. These paid positions are supported by an active Board of Directors and more than 20 dedicated volunteers. As our new executive director, you will champion our mission, cultivate a supportive and positive organizational culture for staff and volunteers, and serve as the primary face of our organization. You will also be in charge of ensuring the organization functions in an efficient and effective manner and continues to grow through fundraising and grants.


The position of Executive Director will be a .75 FTE to 1.0 FTE position, to be negotiated with the successful candidate.


Job Purpose

The Executive Director is responsible for the successful leadership and management of WellMama, Inc. according to the strategic direction set by the Board of Directors.


Primary Duties and Responsibilities

The Executive Director performs some or all of the following:


Leadership

  • Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
  • Foster effective team work between the Board and the Executive Director and between the Executive Director and staff/volunteers
  • In addition to the Chair of the Board, act as a spokesperson for the organization
  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
  • Represent the organization at community activities to enhance the organization's community profile


Operational planning and management

  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
  • Ensure that the operation of the organization meets the expectations of its clients, Board and Funders
  • Oversee the efficient and effective day-to-day operation of the organization
  • Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
  • Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained
  • Provide support to the Board by preparing meeting agenda and supporting materials


Program planning and management

  • Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board
  • In coordination with the Program Manager, ensure the effective and efficient delivery of services
  • Oversee the planning and implementation of fund raising and donor development events


Human resources planning and management

  • Determine staffing requirements for organizational management and program delivery
  • Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  • Recruit staff that have the right technical and personal abilities to help further the organization's mission
  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided
  • Implement a performance management process for all staff that includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
  • Coach and mentor staff as appropriate to improve performance
  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures


Financial planning and management

  • Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
  • Work with the Board to secure adequate funding for the operation of the organization
  • Research funding sources, oversee the development of fund raising plans, and write funding proposals to increase the funds of the organization
  • Develop donor base and manage donor relations in a manner that increases individual and corporate donations annually
  • Participate in fundraising activities as appropriate
  • Approve expenditures within the authority delegated by the Board
  • Ensure that sound bookkeeping and accounting procedures are followed
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
  • Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
  • Ensure that the organization complies with all legislation covering taxation and withholding payments


Community relations/advocacy

  • Communicate with stakeholders via multiple modes (e.g., social media, TV, radio, magazine, newspaper, in-person presentations) to keep them informed of the work of the organization and to identify changes in the community served by the organization
  • Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization
  • Maintain the social media presence of the organization

Risk management

  • Identify and evaluate the risks to the organization's people (clients, staff, volunteers), property, finances, goodwill, and image and implement measures to control risks
  • Ensure that the Board of Directors and the organization carry appropriate and adequate insurance coverage, and that Board and staff understand the terms, conditions, and limitations of the insurance coverage


Qualifications


Education

  • 4-year college degree, preferably in a field related to the position


Experience

  • 5 or more years of progressive management experience in a voluntary sector organization


Knowledge, skills and abilities

  • Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations
  • Knowledge of all federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc…
  • Knowledge of current community challenges and opportunities relating to the mission of the organization
  • Knowledge of and proficiency with financial management
  • Knowledge of and proficiency with human resources management
  • Knowledge of and proficiency with project management
  • Proficiency in the use of computers for presentations, scheduling/planning, email, internet research, social media marketing


Personal characteristics

The Executive Director should demonstrate competence in some or all of the following:

  • Adapt: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Innovate: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.


Working Conditions

  • Executive Director works a standard workweek, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.
  • Job may involve lifting boxes up to 20 lbs. and moving tables/chairs into place at events.

Level of Language Proficiency

English, fluent

Spanish fluency or proficiency preferred

Professional Level

Executive

Minimum Education Required

4-year degree

How To Apply

kristine.chadwick@wellmamaoregon.org
http://www.wellmamaoregon.org

Please e-mail as one attachment, in PDF format, to kristine.chadwick@wellmamaoregon.org:

  • A cover letter of not more than 2 pages summarizing your qualifications to perform the primary job functions, your experience or knowledge of perinatal mood and anxiety disorders, and your familiarity with Lane County communities.
  • Your resume


Applications will be reviewed on a rolling basis with position closing Friday, November 16 at 5 p.m. 


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