Humanitarian Administrator (Maternity cover) (INT4748)

Job Type

Full Time



Application Deadline



John Smith House
John Smith Drive
United Kingdom



Oxfam GB’s Programme Funding & Partnerships (PFP) department has a strong global track record of successfully supporting the development of high quality programme funding proposals, generating and supporting restricted donor programme income of more than £200 million per year from leading institutional donors (bilateral and multilateral), trust and foundations. We have specialist experience and capability in single country and multi-country programme funding, of traditional and emerging aid modalities and mechanisms, of commercial tendering and of complex consortia formation and partnerships development.

The Humanitarian Funding Team sits within the Donor Partnerships unit of the PFP department and works in coordination with Oxfam International and other Oxfam affiliates to maximise support for chronic and rapid onset emergencies from the world’s largest humanitarian donors such as the UK, EU, US, Swedish and Norwegian governments, as well as key UN agencies. The team is made up of dedicated donor funding specialists, a team of roving funding coordinators who can be deployed for varying durations at short notice, and funding coordinators on our register.

The Role

Reporting to a variety of staff members, the Funding Coordinator – Register will be responsible for the following:

  • Contribute to and maintain departmental systems and procedures to enhance the department’s services
  • Draw from a number of information sources to inform individual and group decisions
  • Solve complex problems which have some variety and take decisions based on specialist knowledge
  • Communicate widely within the department - Regions and Country offices and with external contacts 
  • Being a member of a key team whose overall responsibility is to provide crucial administration & travel logistics, particularly in emergencies when demand is high
  • Focal point for administration- including procurement of departmental resources and assets, support meetings and take minutes
  • Support small projects and research as requested
  • Support small scale (10-25 attendees) departmental events and meetings for core staff based in Oxford as well as some department staff based in Oxfam offices outside of the UK.
  • Act as the sole travel advisory and logistical service for UK based HSP deployments and other deployments by the Global Humanitarian Team and support regional staff during emergencies as required (particularly Category 1)


What we’re looking for:

We are looking for a dynamic and pragmatic leader with the following:

  • Awareness of and demonstrated commitment to Oxfam’s values, mission and work
  • Awareness of global justice, social change, women’s rights and gender equality and commitment to delivering humanitarian work through feminist principles
  • Proven administrative experience and excellent organisational skills
  • Proven ability to take own initiative to solve sometimes complex problems relating to visas and travel logistics and work independently with limited upward referral
  • Active team member who communicates with colleagues on a regular basis to share knowledge and understanding and problem solve as a team.
  • Ability to prioritise a busy workload and to work under pressure to tight deadlines 
  • A pro-active, flexible approach to work 
  • Ability to deal with matters of a sensitive nature with tact and diplomacy
  • Experience of administering travel logistics including complex cases where a traveller’s nationality requires that exceptional arrangements are put in place (desirable)

Additional Information:

Location: Oxfam House, Oxford

Hours: 36 hours per week

Salary: £17,585 gross per annum (including Hot Spot Allowance)

Job Type: Fixed term until 1 August 2019

Closing Date: 5 September 2018

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional, with a strong commitment to Oxfam’s values and beliefs. If you believe you are the candidate we are looking for, please download the full job profile and apply online via the link below:

Oxfam is committed to ensuring diversity and gender equality within our organisation. We are committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment.

We are committed to zero tolerance of sexual harassment, exploitation and abuses of power in our organisation. This means that we will do everything in our power to prevent it from happening, and rigorously address it each and every time it happens.

We will do everything possible to ensure that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and appropriate vetting checks.