Details: This permanent, full-time position offers competitive compensation and excellent health, commuter and retirement benefits. Annual salary $80-$90,000.
1 Front Street
The Grants Manager’s primary areas of responsibility are:
1. Grants Management: Systems and Tracking
· Manage, maintain and align the Foundation’s grants management system with the Foundation’s work processes and strategic needs. Ensure the system balances the needs of program and accounting staff, and regulatory compliance; and assure integrity of data related to all grant applications and grant funded programs.
· Provide and oversee the provision of, technical and customer service support to grantees and applicants using the Foundation’s grants management and application systems, including responding to inquiries about the Foundation’s grantmaking procedures, eligibility requirements and application deadlines.
· Establish protocols for, train and provide technical support to staff on how to enter, manage, and extract data from grants management and related systems; troubleshoots with staff to address questions or problems as necessary.
· Serve as project manager overseeing technology consultant(s) in making revisions or building out new capacity in grants management system.
· Collaborate with IT to ensure that all technology systems related to Foundation program activities are smoothly implemented and managed.
· Prepare statistical and summary reports and presentations with relevant data on grants and grant proposals to inform decision-making and support strategic planning by the staff and Board of Directors, including dashboards for Board dockets.
· Develop and update systems to automatically track grant budgets and grants awarded by initiative and for the Foundation as a whole.
2. Grantmaking Policies and Procedures
· Draft and update Foundation’s grantmaking and administration policies and procedures as documented in the grants manual. Develop and execute new and ongoing training for staff on grantmaking procedures.
· Prepare and maintain the schedule for each grant cycle and manage the efficient flow of all grants from proposal intake to approval to archiving.
· Maintain familiarity with IRS rules and regulations as they pertain to the grantmaking process, both for private foundations and for grantees. Review the Foundation’s grant processes and materials for compliance with IRS rules and seek guidance from counsel as necessary.
· Maintain familiarity with best practices and new developments in grants management that could improve the Foundation’s grantmaking processes.
· Supervise program assistants and oversee review of all grant inquiries and applications for completeness, compliance and eligibility; oversee program assistants’ monitoring of grantee reports and grant-related communication with grantees; support program assistants’ professional development.
· Collaborate with finance department staff to manage the grant payment process and to provide information for annual audits, tax preparation, and internal audits.
Level of Language Proficiency
· Bachelor’s degree required; Master’s degree a plus, but not required if candidate has relevant experience.
· A minimum of four years’ of relevant professional experience in grants administration.
· Strong competency using Salesforce platforms; certification or competency in administering Salesforce platforms preferred.
Required Skills, Experience and Attributes
· Strong analytic, organizational, and project management skills, with keen attention to details and deadlines, balanced with keeping a big-picture view.
· Ability to design systems processes that balance the needs of different stakeholders, internally among staff and externally with grantees.
· Affinity for technology and a strong ability to learn and use new technology applications to enhance the Foundation’s grants management processes.
· Ability use MS Office tools, including to quickly produce clear and concise financial reports using MS Excel, and presentations in MS Powerpoint.
· An approachable, respectful, and helpful manner; demonstrated ability work collaboratively in a team-oriented environment.
· Excellent written and oral communications skills, including ability to quickly produce clear, cogent, written and verbal information.
· Set and exemplify the highest standards of honesty, integrity and professionalism; ability to discreetly handle sensitive or confidential information.
· Comfortable working in an ambiguous and complex fast-paced environment.
· A high degree of flexibility, initiative, self-awareness, accountability, judgment, and resourcefulness in problem-solving,
· A strong sense of purpose and commitment to the value of philanthropy and educational opportunity.
College Futures Foundation is an equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, or sexual orientation.
Minimum Education Required