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Administrative Assistant - Programs

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Published 10 days ago

Organization Description 

We are the leading organization dedicated to ending the most common form of dementia under 60, known as FTD. We help families affected today, and drive research to bring hope for the future.

AFTD was founded by a volunteer in 2002. Empowering families to bring about change and make a difference in the lives of others in their communities is central to everything we do. We raise awareness to tell the world about a devastating, little known disease. We educate health professionals, helping them to provide responsive care in their communities. We fund leading-edge science and work with leading biopharma companies to advance research. We provide support and information to those directly impacted.

We value knowledge, compassion, collaboration, respect and dignity. Our work to bring about a world without dementia is only missing your passion and your expertise. By applying for this essential role, you can take the next step in your career – and truly make a difference for others.

Job Description

The Administrative Assistant - Programs is responsible for the day-to-day administrative requirements of the Programs Department. This position will interact directly with all department team members as well as have some interaction with AFTD volunteers, family caregivers, people affected by FTD, and professional colleagues. The Administrative Assistant – Programs will manage workflow, ensure all deadlines are met effectively and efficiently and assist in the development and implementation of new administrative processes as part of the departments ongoing effort to automate and improve process. In addition, the position is a member of the organization’s administrative resource pool supporting various administrative projects.

FUNCTIONAL RESPONSIBILITIES

Essential Job Functions

  • Administrative Support: Maintain and respond to routine correspondence and phone calls; type, file, scan, print, bind, assemble, and distribute digital and hard copy materials. Organize, prepare, and support all mailing projects, including HelpLine information packets and volunteer-related materials; manage expense of these materials ensuring most cost-effective methods are used. Support staff with data collection, data verification and other tasks as needed.  Organize and maintain electronic, confidential, and time-sensitive documents, files, and records; leveraging and tracking of e-signature documentation. Manage travel arrangements and expense reports for department staff and volunteers as assigned. Draft thorough meeting minutes. Participate in the development and implementation of effective processes and use of technology. Support the department’s quality assurance efforts and projects; continually adapt and look for opportunities to support the Programs team with change initiatives while ensuring quality output.
  • Database Maintenance: Maintain department/company database(s) as assigned including data entry and data auditing. Generate reports, mailing lists and program related letters. Enter, track, and report on program evaluation data. Contribute to the development of scalable automated processes to ensure ease of tracking as programs and services grow.
  • Company Support: Participate with AFTD administrative assistants in coverage of agency-wide administrative functions including reception support. Assist in the ordering and restocking of office and kitchen supplies as requested. Support management of conference rooms and café area. Manages travel arrangements for organizational events and meetings as needed.

Other Job Functions

  • Conscientiously follows company policies and practices and takes care of Company property
  • Occasional evening availability to accommodate volunteer schedules
  • Travel for organizational meetings and events as needed
  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES

  • This position is an individual contributor and does not have supervisory responsibilities.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Qualifications

  • Bachelor's degree preferred
  • 2-3 years of experience in administrative support required
  • 2-3 years of experience in data entry, query and general database use preferred
  • Salesforce experience a plus
  • Strong written and verbal communication skills: phone, virtual, email, and in person
  • Adept at independent research and internet searches
  • Strong Microsoft Office Suite/365 required
  • Working knowledge of Adobe Acrobat Pro, Wufoo, Survey Monkey, SignRequest, Verified First, Word Press and/or Mail Chimp a plus
  • Must be well organized and detail oriented

Additional information

AFTD is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

All of your information will be kept confidential according to EEO (Equal Employment Opportunity) guidelines.

If you are interested in learning more about this unique opportunity, please submit your cover letter and CV. Only applications with a cover letter will be considered.

Organization Description 

We are the leading organization dedicated to ending the most common form of dementia under 60, known as FTD. We help families affected today, and drive research to bring hope for the future.

AFTD was founded by a…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

Temporarily Remote
Work must be performed in or near King of Prussia, PA
Associated Location
2700 Horizon Drive, King of Prussia, PA 19406

How to Apply

If you are interested in learning more about this unique opportunity, please submit your cover letter and CV through our posting on SmartRecruiters. Only applications with a cover letter will be considered.

If you are interested in learning more about this unique opportunity, please submit your cover letter and CV through our posting on SmartRecruiters. Only applications with a…

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